Logistics Coordinator: Organized Despatch & Ops Support

IVE Group; City of Melbourne; On-site; AUD 52,000 - 75,000; Full time

Job summary

IVE Group in Victoria is seeking a detail-focused Logistics Coordinator to provide essential administrative support to the Logistics and Despatch function. This role helps keep paperwork, systems, bookings and deliveries on track, enabling the wider team to run smoothly.

You’ll join a team where accurate data, strong organisation and proactive communication drive efficient despatch and inventory processes, with opportunities to grow skills across logistics and operations.

Qualifications

• Previous administration or coordination experience.
• Excellent attention to detail.
• Strong organisation and time management skills.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, particularly Excel and Outlook.
• Proactive approach and willingness to learn.
• Ability to manage multiple tasks and priorities.
• A positive, team-focused attitude.

Responsibilities

• Coordinating day-to-day logistics and despatch administration.
• Preparing delivery instructions and freight documentation.
• Assisting with freight bookings and liaising with transport providers.
• Tracking deliveries and following up outstanding or delayed consignments.
• Obtaining and maintaining proof of delivery documentation.
• Processing sales orders and maintaining accurate system records.
• Assisting with stock and inventory administration.
• Preparing reports, job breakups and logistics information.
• Responding to internal enquiries.
• Providing general administrative support to the Logistics / Despatch Manager and wider team.
• Supporting the team with other administrative tasks and projects as required.

Skills

Administration experience

Attention to detail

Organisation skills

Time management

Communication skills

MS Office

Tools

Excel

Outlook

Job description

IVE Group in Victoria is seeking a detail-focused Logistics Coordinator to provide essential administrative support to the Logistics and Despatch function. This role helps keep paperwork, systems, bookings and deliveries on track, enabling the wider team to run smoothly.

You’ll join a team where accurate data, strong organisation and proactive communication drive efficient despatch and inventory processes, with opportunities to grow skills across logistics and operations.