Legal Projects Coordinator

Toyota Finance Australia Ltd; Australia; On-site; AUD 90,000 - 120,000; Full time

Job summary

Toyota Finance Australia is seeking a highly organized Legal Projects Coordinator to support the General Counsel and Legal Managers with coordinating and delivering strategic initiatives across the Legal Function. This 12‑month contract role is based onsite and requires experience in project coordination, governance and continuous improvement.

You will develop dashboards and reports, manage plans, and engage stakeholders across Legal, Risk, Compliance, Finance and Technology to drive

Qualifications

• Experience in a project coordination, legal operations, business support, PMO, or transformation role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Experience preparing reports, presentations and executive-ready communications.
• Strong stakeholder engagement and relationship management skills.
• Advanced Microsoft 365 skills, particularly Excel, PowerPoint, Teams and SharePoint.

Responsibilities

• Coordinate and support the delivery of legal projects, strategic initiatives and operational improvement activities.
• Maintain project plans, milestones, action logs, risk registers and project reporting.
• Prepare business cases, briefing papers, governance submissions and executive reports.
• Support process improvement initiatives by documenting current and future state processes and identifying opportunities to improve efficiency.
• Develop and maintain dashboards, trackers and reporting related to legal operations and governance activities.
• Coordinate activities across Legal, Risk, Compliance, Finance, Procurement, Technology, People & Culture and external partners.
• Assist with change management activities, communications, training and stakeholder engagement.

Skills

Project coordination

Legal operations

Business analysis

PMO

Transformation

Tools

Microsoft 365

Excel

PowerPoint

Teams

SharePoint

Job description

Toyota Finance Australia (TFA) is the country’s largest automotive financier. Our past gives us credibility and knowledge. But it’s what the future holds, and how we can make the world a better place, that excites us. It’s not just about technology but what it can do for people. In Australia there are two separate businesses: Toyota Motor Corporation Australia (TMCA) and Toyota Finance Australia (TFA). While we work closely together, TMCA focuses on vehicles and here at Toyota Finance Australia our priority is to provide finance, insurance and fleet management. At TFA we’re committed to empowering our customers to get into their new car and onto the road. We’re also passionate about, and committed to, our people. Our philosophy of Here To Move You represents our commitment to not only move our customers, but help our employees grow. Your success at TFA is important to us, and we pride ourselves on a work culture that supports and rewards people. From partnering with you to support your career growth, to providing you with opportunities to learn, improve, feel engaged and appreciated, we celebrate our people and the difference they bring. We strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. We’re working towards a future where we look out for each and our planet. Where we enrich lives with the safest and most responsible ways of moving. This is the kind of tomorrow we’re imagining here at TFA. Join us and help drive the future.

About the team

We are seeking a highly organised and proactive Legal Projects Coordinator to support the General Counsel and Legal Managers with the coordination and delivery of strategic initiatives, operational improvements and business projects across the Legal Function. This is an excellent opportunity for someone with experience in project coordination, legal operations, business analysis, governance or continuous improvement who enjoys driving outcomes, improving processes and working with a diverse range of stakeholders.

12-month contract role.

How you'll make an impact

• Coordinate and support the delivery of legal projects, strategic initiatives and operational improvement activities.
• Maintain project plans, milestones, action logs, risk registers and project reporting.
• Prepare business cases, briefing papers, governance submissions and executive reports.
• Support process improvement initiatives by documenting current and future state processes and identifying opportunities to improve efficiency.
• Develop and maintain dashboards, trackers and reporting related to legal operations and governance activities.
• Coordinate activities across Legal, Risk, Compliance, Finance, Procurement, Technology, People & Culture and external partners.
• Assist with change management activities, communications, training and stakeholder engagement.
• Support continuous improvement initiatives aligned to Toyota's Ways of Working and Kaizen principle.

Your attributes

• Experience in a project coordination, legal operations, business support, PMO, business analysis or transformation role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Experience preparing reports, presentations and executive-ready communications.
• Strong stakeholder engagement and relationship management skills.
• The ability to identify process improvement opportunities and contribute to positive change.
• Excellent written and verbal communication skills.
• Advanced Microsoft 365 skills, particularly Excel, PowerPoint, Teams and SharePoint.
• Experience within legal, risk, compliance, financial services or professional services environments will be highly regarded.

Applications close COB 19th October.

For more information, contact Sophie Tilley, Talent Acquisition Business Partner.

Please note you will be contracting through Hays and working onsite to Toyota Finance Australia.

12-month contract role.

Life at Toyota & What we offer you

We pride ourselves on a work culture that supports and rewards people. From development programs to recognition programs, we make sure everyone at Toyota Finance Australia lives their best possible life. After all, our people are our greatest assets.

Toyota Australia is well-recognised for offering:

• Flexible hours and workspaces
• Career Development Building a great place to work

You're welcome to find out more by visiting our careers page: https://tfacareers.com.au/

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are happy to adjust the recruitment process for your accessibility requirements. Please contact us and let us know your preferred type of communication and we will be in touch as soon as possible to discuss your requirements.

Toyota is an endorsed employer for all women. Please review the Work180 website for further information.

Come with us and help create the future.