Legal Practice Assistant – Hybrid Support & Billing

Allens Corporate Services; Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid and flexible working

Gym membership subsidy

Annual flu vaccinations

Catered meals and snacks

Employee Assistance Program

Job summary

Allens is seeking a Practice Assistant to join our Practice Support team in Melbourne. You will provide administrative and operational support to legal operatives and Practice Executives, including reports, billing, and client onboarding, with a focus on accuracy and efficiency.

You will work in a hybrid role, balancing office presence and flexible work arrangements, and collaborate across teams to deliver high standards of service to clients and stakeholders.

Qualifications

• Experience in a similar role, ideally within a law firm or professional services environment.
• Strong accuracy with software tools and document management systems.
• Ability to draft correspondence, presentations and bills quickly and accurately.

Responsibilities

• Provide operational support to legal operatives and Practice Executives across a range of tasks.
• Generate reports, manage expenses, amend documents and manage physical/electronic files.
• Assist with matter financials and the monthly billing process, including narratives and bills.
• Set up and coordinate new clients and matters using matter planning tools.
• Support client relationship management software and maintain contact records and reporting.
• Assist with client pitches and coordinate client events.
• Collaborate with team members to deliver high-quality work and service excellence.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

DocCorp

Tools

DocCorp

Job description

Allens is seeking a Practice Assistant to join our Practice Support team in Melbourne. You will provide administrative and operational support to legal operatives and Practice Executives, including reports, billing, and client onboarding, with a focus on accuracy and efficiency.

You will work in a hybrid role, balancing office presence and flexible work arrangements, and collaborate across teams to deliver high standards of service to clients and stakeholders.