Legal Practice Assistant – Hybrid & Growth‑Focused

Allens; Melbourne; Hybrid; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Market-competitive fixed remuneration

Health and travel insurance

Hybrid and flexible working

26 weeks paid parental leave

Values-based recognition

Job summary

Allens is seeking a proactive Practice Assistant for our Melbourne office to join the Practice Support team. You will deliver administrative and operational support across a broad set of tasks, coordinating with legal operatives and Practice Executives to ensure high-quality service and efficiency in our hybrid work model.

You will manage reports, expenses, and document handling while assisting with billing, client intake, and matter setup.

Qualifications

• Experience in a similar role, ideally within a law firm.
• High level of accuracy with Microsoft applications and document management software.
• Attention to detail and ability to meet tight deadlines.
• Team player with strong communication and collaboration.
• Ability to draft correspondence, presentations and slide packs quickly and accurately.

Responsibilities

• Provide operational support to legal operatives and Practice Executives.
• Generate reports, manage expenses, amend documents and manage filing (physical and electronic).
• Assist with matter financials, billing narratives and drafting/finalising bills.
• Set up and coordinate new clients and matters using planning tools.
• Support client relationship management software, maintain contacts, and assist with client reporting.

Skills

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

DocCorp

Tools

DocCorp

Job description

Allens is seeking a proactive Practice Assistant for our Melbourne office to join the Practice Support team. You will deliver administrative and operational support across a broad set of tasks, coordinating with legal operatives and Practice Executives to ensure high-quality service and efficiency in our hybrid work model.

You will manage reports, expenses, and document handling while assisting with billing, client intake, and matter setup.