Legal Operations & Admin Specialist - Hybrid

ASX; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid working options

Flexible working arrangements

Job summary

ASX is seeking an Office Administrator, working with the Office of General Counsel to provide legal operations and administrative support. The role starts as a 4-week temporary assignment with possible extension and is onsite in our Sydney Martin Place office, five days a week, with ASAP start.

You will support two Deputy General Counsels and the General Manager, Legal Operations, handling scheduling, meeting coordination, onboarding, document management, and reporting.

Qualifications

• Operational experience with legal and matter management processes.
• Previous experience as a team administrator in financial services or legal industry.
• Proficiency with MS Word, PowerPoint, Excel and Outlook.

Responsibilities

• Provide support to Deputy General Counsels and the General Manager, Legal Operations, including diary management, meeting coordination, and agendas.
• Coordinate meetings with internal/external clients; arrange rooms, catering, IT and papers.
• Identify and participate in strategic projects within legal and regulatory teams.
• Assist onboarding of new team members with system access and training.
• Assist with contract execution processes across business units.
• Prepare matter reporting for Deputy General Counsels as requested.
• Support key strategic projects and office administration tasks.
• Maintain general systems and processes for efficient workflow.
• Process invoices and manage travel arrangements for GMs.
• Update and maintain the ASX Legal Contracts Register.

Tools

MS Word

PowerPoint

Excel

Outlook

PeopleSoft

iManage

Job description

ASX is seeking an Office Administrator, working with the Office of General Counsel to provide legal operations and administrative support. The role starts as a 4-week temporary assignment with possible extension and is onsite in our Sydney Martin Place office, five days a week, with ASAP start.

You will support two Deputy General Counsels and the General Manager, Legal Operations, handling scheduling, meeting coordination, onboarding, document management, and reporting.