Legal Group Operations Manager

Aditum Lawyers; Gold Coast City; On-site; AUD 130,000 - 170,000; Full time

Job summary

Aditum Lawyers, a fast-growing group spanning legal services, property and technology, is seeking a Head of Operations to build the infrastructure behind rapid growth. Reporting to Directors and working with the Head of Legal Operations, you will own the group’s operational and administrative function and drive structure, accountability and execution.

This senior, hands-on leadership role requires delegating effectively while being ready to step in to get things done.

Qualifications

• High level of organisation and accountability.
• Experience managing professional services teams, ideally in legal, property or tech.
• Comfort with systems, data and reporting to drive decisions.
• Adaptable in a fast-growth environment and able to lead cross-functional projects.

Responsibilities

• Build and document operational systems and processes.
• Manage and develop administrative and operational teams.
• Enforce company policies and ensure procedures are followed.
• Monitor performance, deadlines and accountability across the business.
• Produce management reports and interpret operational and financial data.
• Coordinate recruitment, onboarding, and external service providers.
• Lead projects across legal, property and technology arms.
• Provide Directors with visibility over risks and priorities.

Skills

Leadership

Operations management

People management

Strategic planning

Commercial mindset

Accountability

Job description

Head of Operations

Fast-Growing Legal, Property & Technology Group

We are looking for an exceptional Head of Operations to help build the infrastructure behind a fast-growing group spanning legal services, property and legal technology.

We currently have approximately 15 employees and are building toward a team of 50. This role will be central to that growth.

Reporting directly to the Directors and working alongside the Head of Legal Operations, you will take ownership of the group’s operational and administrative function. We are looking for someone who can bring structure, accountability and execution to a business moving quickly.

This is a broad, hands-on leadership role for a genuine business operations all-rounder.

The Role

You will be responsible for ensuring the group runs effectively and that the systems, people and processes required for growth are in place.

Your responsibilities will include:

• Building, documenting and improving operational systems and processes;
• Managing and developing administrative and operational team members;
• Implementing and enforcing company policies and procedures;
• Monitoring performance, deadlines and accountability across the business;
• Producing management reports and interpreting operational and financial data;
• Working confidently across business software, IT systems and reporting platforms;
• Coordinating recruitment, onboarding, suppliers and external service providers;
• Managing projects across the legal, property and technology businesses;
• Identifying problems early and ensuring they are resolved;
• Providing the Directors with clear visibility over performance, risks and priorities.

You will be expected to delegate effectively, but this is not a role for someone who manages entirely from a distance. When something needs to be done, you should be willing and capable of stepping in and getting it done.

About You

You are highly organised, commercially minded and accountable.

You take ownership of outcomes rather than waiting to be directed. You are comfortable managing people, enforcing standards and having difficult conversations when required.

You understand systems and process, are confident with technology and data, and can turn information into clear recommendations and action.

You are also adaptable. In a growing business, priorities move quickly and the role will span a wide range of projects and responsibilities.

Most importantly, we are looking for someone dedicated and committed who wants to build something over the long term.

Experience in professional services, legal practice management, technology, property or another fast-growth environment would be highly regarded.

The Opportunity

This is a high-accountability role with significant autonomy and direct access to the Directors.

You will have the opportunity to shape the systems, team and operational structure of a growing group rather than simply inherit and maintain an established function.

We are looking for a standout candidate who wants to join us for the journey from approximately 15 employees to 50 and grow their own role and responsibility as the group expands.