Legal Assistant IP/IT

Frog Recruitment; Sydney; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Generous parental leave initiatives

Study assistance programs

Employee assistance program

Job summary

Frog Recruitment is seeking a part-time Legal Secretary to support an Intellectual Property, Technology & Regulatory team in Sydney. The role involves drafting and filing legal documents, diary management and billing administration, working closely with partners and clients.

The ideal candidate has at least two years of legal secretarial experience, strong MS Office skills, and familiarity with practice management systems.

Qualifications

• Minimum two years of legal secretarial experience in a law firm.
• Advanced Microsoft Word, Outlook and PowerPoint skills.
• Experience using Expert or a similar practice management system.
• Experience using FileSite or a similar document management platform.
• Excellent written and verbal communication skills.
• Strong understanding of client confidentiality and professional standards.
• Ability to work collaboratively within a team and autonomously when needed.
• Part-time role: three days per week.

Responsibilities

• Liaise directly with clients and maintain professional relationships.
• Draft, format and amend legal correspondence and documentation.
• Prepare and lodge court documents.
• Coordinate preparation of briefs and matter documentation.
• Manage files including opening, closing and archiving matters.
• Process monthly billing and respond to billing enquiries.
• Provide personal assistant support including diary management and travel coordination.

Skills

Client liaison

Legal secretarial

MS Word/Outlook/PowerPoint

Expert experience

FileSite experience

Tools

Expert

FileSite

Job description

Part Time Legal Secretary | Intellectual Property, Technology & Regulatory

Join a highly regarded national law firm and become part of a collaborative, supportive and professional team within a thriving Intellectual Property, Technology and Regulatory practice. This is an excellent opportunity for an experienced Legal Secretary seeking a part-time position working three days per week, supporting operators at all levels including Partner.

Known for its strong client relationships, inclusive culture and commitment to employee development, this firm offers meaningful work, flexibility and genuine opportunities to build a long-term career.

In this role, you will play a pivotal part in ensuring the smooth day to day operation of a busy practice while working closely with lawyers and clients across a diverse range of matters.

Key Responsibilities

• Liaise directly with clients and maintain strong professional relationships
• Draft, format and amend legal correspondence and documentation
• Prepare and lodge court documents
• Coordinate the preparation of briefs and matter documentation
• Manage files, including opening, closing and archiving matters
• Process monthly billing, reporting and respond to billing enquiries
• Provide personal assistant support, including diary management and travel coordination

About You

• Minimum two years of legal secretarial experience within a law firm environment
• Advanced Microsoft Word, Outlook and PowerPoint skills
• Experience using Expert or a similar practice management system
• Experience using FileSite or a similar document management platform
• Excellent written and verbal communication skills
• Strong understanding of client confidentiality and professional standards
• Ability to work collaboratively within a team environment
• A proactive approach with the confidence to work autonomously when required
• Part time position working three days per week
• Flexible working arrangements
• Supportive and collaborative team culture
• Opportunity to work with an established and respected client base
• Genuine career development and growth opportunities
• Generous parental leave initiatives
• Annual flu vaccinations and skin health checks
• Study assistance programs
• Employee assistance program
• Engaging social calendar including firm events and sporting teams
• Access to interesting and rewarding pro bono opportunities

This is a fantastic opportunity to join a firm that values openness, respect, accountability and teamwork. You will be supported by experienced professionals who are committed to delivering exceptional outcomes for clients while fostering a positive and inclusive workplace.