Part-time Legal Secretary- IPIT

Thomsons Lawyers; Sydney; On-site; AUD 39,000 - 52,000; Part time

Job summary

Thomsons Lawyers in Sydney is seeking a Part-time Legal Secretary for our IP, Technology and Regulatory team. The role involves liaising with clients, drafting documents, filing court materials, and managing calendars and travel.

The ideal candidate has at least two years of legal secretarial experience and strong skills in Word, PowerPoint and Outlook, with familiarity of Expert or similar accounting software and FileSite. This is a 3-day-per-week position based in our Sydney office.

Qualifications

• Minimum 2 years' legal secretarial experience in a similar role.
• Excellent verbal and written communication skills.
• Demonstrated understanding of the importance of client confidentiality.
• The ability to work well with others in a team environment.
• Initiative and the ability to work unsupervised.

Responsibilities

• Liaising directly with clients
• Drafting and amending relevant correspondence and documents
• Creating and lodging court documents
• Preparation of briefs
• File management including opening, closing and archiving of files
• Monthly client billing and reports plus responding to billing enquiries
• Personal assistant tasks (diary and travel management)

Skills

Legal secretarial experience

Word processing

PowerPoint

Outlook

Client confidentiality

Team player

Initiative

Tools

Expert accounting software

FileSite

Job description

Thomsons is a leading national law firm with offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra. The firm has approximately 900 partners and staff nationally, and offers a dynamic, friendly and professional work environment. We are passionate about constantly providing value to our clients - their success is our priority. This focus on client value is a key reason for our success. At Thomsons, we are looking for candidates who are client focused, commercially minded, and who work well in a team environment.

The role

We are currently seeking a Part-time (3 days p/w) Legal Secretary to join our IP, Technology and Regulatory practice in our Sydney office working with operators at all levels including partner.

General responsibilities will include

• Liaising directly with clients
• Drafting and amending relevant correspondence and documents
• Creating and lodging court documents
• Preparation of briefs
• File management including the opening, closing and archiving of files
• Monthly client billing and reports plus responding to billing enquiries
• Personal assistant tasks (diary and travel management)

Requirements

To be successful in this role you will have:

• Minimum 2 years' legal secretarial experience in a similar role
• Advanced skills in Word, PowerPoint and Outlook
• Proficiency using Expert or similar accounting package and FileSite or similar document management system
• Excellent verbal and written communication skills
• Demonstrated understanding of the importance of client confidentiality
• The ability to work well with others in a team environment
• Initiative and the ability to work unsupervised

Life at Thomsons

As a leading national firm, we offer an opportunity to work with a strong and established client base, genuine growth trajectories, and a variety of benefits including: interesting and challenging pro bono opportunities, flexible working, generous parental leave, flu vaccinations and skin checks annually, study assistance, sophisticated employee assistance program, corporate discounts, variety of social activities including EOFY and end of year functions, sporting teams and much more.

We have a collaborative approach to all we do, based fundamentally on openness, transparency, respect and accountability, so that our team is taken care and we get the best outcomes for our clients.