Legal Assistant - Part Time

Empire Group; Sydney; On-site; AUD 50,000 - 70,000; Part time

Benefits offered by this job

Weekly lunch

In-office cafe

Wellbeing programs

Home office benefits

Employee support

Career development

Job summary

Empire Group, a leading legal services firm in Sydney, is seeking an experienced Legal Assistant to support two Partners and two Senior Associates within the Corporate Financial Services team. This part-time parental leave contract runs until September 2027 with fixed days Monday, Tuesday and Wednesday.

You will manage complex diaries, coordinate workflows, handle billing and support client events while working in a busy, collegial environment and leveraging emerging AI tools.

Qualifications

• Previous experience as a Legal Assistant or senior legal support professional.
• Experience in a large law firm is preferred.
• Billing, reporting and matter management system experience.

Responsibilities

• Managing complex diaries, inboxes and competing priorities.
• Coordinating workflows and providing high-level administrative support.
• Preparing, formatting and managing legal correspondence and documents.
• Organising meetings, travel arrangements and client events.
• Liaising with clients, internal stakeholders and external parties.
• Managing billing processes including pre-bills, amendments and reporting.
• Monitoring critical deadlines and follow-up actions.
• Supporting business development initiatives and client events.
• Collaborating with legal support teams across the Corporate division.
• Assisting with process improvements and the use of technology and AI tools.

Skills

Diary management

Administrative support

Billing reporting

Client liaison

Time management

Tech-savvy

AI tools interest

Job description

The Role

An exciting opportunity has become available for an experienced Legal Assistant to join a leading top tier law firm within its Corporate Financial Services team in Sydney.

Supporting two Partners and two Senior Associates, you will play a key role in ensuring the smooth operation of a busy practice while working as part of an established job share arrangement. This is a part time parental leave contract running until September 2027, with fixed working days of Monday, Tuesday and Wednesday.

Your responsibilities will include:

• Managing complex diaries, inboxes and competing priorities
• Coordinating workflows and providing high-level administrative support
• Preparing, formatting and managing legal correspondence and documents
• Organising meetings, travel arrangements and client events
• Liaising with clients, internal stakeholders and external parties
• Managing billing processes including pre-bills, amendments and reporting
• Monitoring critical deadlines and follow-up actions
• Supporting business development initiatives and client events
• Collaborating with legal support teams across the Corporate division
• Assisting with process improvements and the use of technology and AI tools

About You

To be successful in this role, you will have:

• Previous experience as a Legal Assistant or senior legal support professional
• The ability to work Monday, Tuesday & Wednesday only
• Students will not be suitable
• Experienced working in a large law firm
• Strong organisational and time management skills
• Billing, reporting and matter management system experience
• High attention to detail and strong problem solving skills
• An interest in emerging technology and AI tools
• Experience managing multiple priorities within a fast paced environment

The Firm | Salary & Benefits

Our client is a top tier law firm with a strong presence across Australia and globally. Renowned for its collaborative culture, innovation and commitment to professional development, the firm offers outstanding career opportunities for legal support professionals.

• Part time parental leave contract through to September 2027
• Fixed working days of Monday, Tuesday and Wednesday
• High performing and supportive Corporate Financial Services team
• Exposure to complex and high profile financial services matters
• Ongoing learning and professional development opportunities
• Structured mentoring and career growth support
• High quality benefits including weekly lunch and a subsidised in office cafe
• Wellbeing initiatives, home office benefits and employee support programs
• Opportunity to work with advanced technology and AI-driven processes

Why Apply?

This is an excellent opportunity to join one of Australia's leading law firms and become a trusted support professional to senior lawyers within a thriving Financial Services practice. You will enjoy a collaborative team environment, meaningful work, and the opportunity to further develop your career within a highly respected organisation.