Legal Administrative Assistant

Wotton Kearney; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Wotton Kearney in Sydney is seeking a Legal Secretary to join our Professional & Financial Risks team.

You will support Partners and fee earners, manage matter openings, deadlines, billing, and day-to-day practice logistics.

If you are highly organised, thrive in a busy environment, and want to grow with a supportive team, this role is for you.

Qualifications

• Proven experience as a Legal Administration Assistant or Legal Secretary
• Exposure to litigation and court processes is advantageous
• Strong organisational skills and ability to manage competing priorities
• Experience with legal systems such as iManage, Aderant, or similar
• Experience supporting billing and financial administration
• Attention to detail with a hands-on approach
• Strong written and verbal communication skills
• Collaborative, proactive attitude with initiative

Responsibilities

• Provide end-to-end administrative support to the PFR practice
• Manage matter openings, conflict checks, and file hygiene in iManage
• Prepare client acknowledgments, appearances, Master Cost Agreements, and other legal documentation
• Track deadlines, court dates, and diary critical milestones
• Draft, format, proofread, and finalise documents (including e-signatures and PDFs)
• Support billing and WIP management in line with client SLAs
• Coordinate client reporting and maintain reporting data and spreadsheets
• Assist with diary management, meetings, and internal/external events
• Monitor partner inboxes and support day-to-day practice needs
• Provide broader team support during peak periods

Skills

Legal secretary experience

Organisational skills

Communication skills

Billing support

IR/Legal systems (iManage/Aderant)

Tools

iManage

Aderant

Job description

At WK, we’re not a traditional law firm. We’re a firm that genuinely backs its people, values collaboration, and knows that great legal outcomes are driven by strong support around the practice.

Our Professional & Financial Risks (PFR) team is a high‑performing, fast‑paced practice that works closely with leading insurers and clients on complex and interesting matters. We’re now looking for a Legal Secretary to join the team in Sydney.

This role would suit someone who enjoys being highly organised, thrives in a busy environment, and takes pride in keeping a legal practice running smoothly. You’ll work closely with Partners and fee earners and play an important role across matter management, client service, billing and day‑to‑day practice support. At WK, you’ll be trusted, well supported, and encouraged to grow, while being yourself.

What you’ll do:

As a Legal Secretary, you’ll provide end‑to‑end administrative support to our PFR practice, ensuring matters are managed efficiently, accurately, and in line with client service expectations.

Your responsibilities will include:

• Mananing matter openings, conflict checks, and maintaining accurate file hygiene in iManage
• Preparing client acknowledgements, appearances, Master Cost Agreements, and other legal documentation
• Tracking key deadlines, court dates, and diarising critical milestones
• Drafting, formatting, proofreading, and finalising documents (including e‑signatures and PDFs)
• Supporting billing and WIP management in line with client SLAs, including liaising with Finance and Billing teams
• Coordinating client reporting and maintaining reporting data and spreadsheets
• Assisting with diary management, meetings, and internal/external events
• Monitoring partner inboxes and supporting day‑to‑day practice needs
• Providing broader team support, including assisting colleagues during peak periods

What you’ll bring:

To succeed in this role, you’ll bring a proactive mindset and a genuine interest in supporting a busy legal practice. You’ll also have:

• Proven experience as a Legal Administration Assistant or Legal Secretary
• Exposure to litigation and court processes is advantageous
• Strong organisational skills and the ability to manage competing priorities
• Confidence working with legal systems such as iManage, Aderant, or similar
• Experience supporting billing processes and financial administration
• Excellent attention to detail and a hands‑on approach to your work
• Strong written and verbal communication skills
• A collaborative, can‑do attitude with the confidence to take initiative

Why Wotton Kearney?

At WK, you'll join a high-performing and supportive team where your contribution is genuinely valued. We invest in our people, encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.

• FLEX for all. We care about client outcomes, quality, and business and cultural contributions.
• Our mentoring program offers continuous support and guidance throughout your career. You’ll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
• Our culture sets us apart. Collegiate, open, innovative, passionate about everything we do.
• We give back to the community. Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
• Leaders of the pack. Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
• Supporting you with generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.

If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on [e-mail]