Legal Administrative Assistant (Litigation)

Wotton Kearney; Western Australia; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Professional growth opportunities

Collaborative work environment

Access to mentoring and training programs

Job summary

A leading insurance and risk legal firm in Australia, seeks an experienced Legal Administrative Assistant to support their defence litigation practice. The role involves managing a variety of administrative tasks, such as opening client files, drafting legal documents, and communicating with clients and courts. Candidates should have at least 3 years of experience in a busy litigation setting and exceptional organisational skills. The firm values innovation and offers ample professional growth opportunities in a supportive culture.

Qualifications

• Minimum of 3 years legal admin experience within a busy litigation team.
• Exceptional organisational skills with the ability to manage competing priorities.
• Experience in complex billing processes.
• Experience using Aderant, iManage, InfoTrack and Chrome River.
• Experience in complex billing processes.
• Strong understanding of Microsoft Office suite.

Responsibilities

• Managing daily administrative operations, including calendar and file management.
• Drafting, proofreading, and finalising legal documents and correspondence.
• Communicating professionally with clients, barristers, and courts.
• Electronically file court documents across jurisdictions with accuracy.
• Coordinate with clients, barristers, courts and external agencies on case matters.
• Prepare and distribute high-volume monthly billing with precision.
• Support business development initiatives and client events.
• Assemble working files and briefs for Counsel to ensure smooth preparation.
• Scan, print and archive documents in compliance with firm protocols.

Skills

Organisational skills

Customer-service focus

Attention to detail

Problem-solving

Time management

Tools

Aderant

iManage

InfoTrack

Chrome River

Microsoft Office Suite

Job description

About the firm

Wotton Kearney is Asia Pacific’s insurance and risk legal business. We are the ‘go-to’ firm in the region for majority of the local, global and London market insurers, as well as brokers and corporates. We are highly regarded in the areas of complex property, energy and infrastructure claims, general liability and financial lines.

Legal Administrative Assistants at WK

We do things differently here. Our Legal Administrative Assistants are valued members of the team, playing an integral role in the day-to-day running of the firm. You’ll have the opportunity to take ownership of key processes, be included in meetings, firm events, and key initiatives, ensuring you feel connected and valued every step of the way.

About the role

• We are seeking an experienced Legal Administrative Assistant to join our growing and fast paced defence litigation practice, specialising in professional indemnity insurance.
• Managing daily administrative operations, including calendar and file management.
• Opening and closing client files with attention to detail, including preparing tailored costs agreements.
• Drafting, proofreading, formatting, and finalising a wide range of legal documents and correspondence
• Electronically filing court documents across multiple jurisdictions with accuracy and timeliness
• Communicating professionally with clients, barristers, courts, medical providers, and external agencies to coordinate case matters
• Preparing and distributing high-volume monthly billing with precision and efficiency
• Supporting firm growth through assistance with business development initiatives and coordination of client events
• Assembling comprehensive working files, court documents, and briefs for Counsel to ensure smooth case preparation
• Managing the scanning and printing of large-scale documents for case files and court submissions
• Systematically archiving closed matters in compliance with firm protocols and legal requirements
• Handling various ad-hoc administrative and legal support tasks to maintain smooth office operations

About you

• Minimum of 3 years legal admin experience within a busy litigation team
• Insurance experience will be highly regarded
• Exceptional organisational skills with the ability to manage competing priorities
• Experience using programs such as Aderant, iManage, InfoTrack and Chrome River
• Experience in complex billing processes
• Strong understanding of computer software with advanced knowledge of the Microsoft office suite
• A keen eye for detail
• A customer-service focus
• A self-motivated outlook, pro-active personality and a strong work ethic
• The ability to take initiative, solve problems and demonstrate you care about your work product

WhyWK?

At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation. We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:

• Industry Leaders & Innovation Pioneers:We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
• Recognised Excellence:Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories.
• Our Mentoring Program:We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
• Our culture:This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
• We Give Backto The Community:Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
• Leaders Of The Pack:Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.

How to apply

Please navigate via the “apply now” link.

WK is an inclusive employer. We encourage flexible working and aim to create a work environment where all employees are respected, connected, and can contribute, regardless of age, culture, disability, family and caring responsibilities, gender identity, Indigeneity, religion, or sexuality. We strongly encourage applications from people with lived experience of marginalisation. Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages please contact us at [e-mail].

Important note to recruitment agencies

Wotton Kearney only considers agency submissions from agencies we've directly contacted through our Talent Acquisition Team. Please do not forward resumes or profiles directly to Wotton Kearney Partners, hiring managers, or other employees. Introductions are only established upon acceptance by our Talent Acquisition team. We reserve the right to retain any unsolicited CV's received outside of this process without incurring any associated fees.