Legal Administrative Assistant

Wotton + Kearney; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Wotton Kearney in Sydney is seeking a Legal Secretary to provide end-to-end administrative support to our PFR practice, ensuring matters are managed efficiently, accurately, and in line with client service expectations.

You’ll manage matter openings, diary management, billing and WIP, while collaborating with Partners and fee earners. The role suits someone who is highly organised, proactive and keen to keep a busy legal practice running smoothly.

Qualifications

• Proven experience as a Legal Administration Assistant or Legal Secretary.
• Exposure to litigation and court processes is advantageous.
• Strong organisational skills and prioritisation.
• Experience supporting billing processes and financial administration.

Responsibilities

• Managing matter openings, conflict checks, and maintaining accurate file hygiene in iManage
• Preparing client acknowledgements, appearances, Master Cost Agreements, and other legal documentation
• Tracking key deadlines, court dates, and diarising critical milestones
• Drafting, formatting, proofreading, and finalising documents (including e-signatures and PDFs)
• Supporting billing and WIP management in line with client SLAs, including liaising with Finance and Billing teams
• Coordinating client reporting and maintaining reporting data and spreadsheets
• Assisting with diary management, meetings, and internal/external events
• Monitoring partner inboxes and supporting day-to-day practice needs
• Providing broader team support, including assisting colleagues during peak periods

Skills

Legal admin

Legal secretary

Billing support

Documentation

Communication

Organisational

Tools

iManage

Aderant

Job description

Ready to take the next step? Applying is simple and straightforward.

Follow these three steps to get started:

• Browse our current job listings and find a role that matches your skills, experience and career aspirations.
• Click on the position you’re interested in and upload your updated resume and any other required documents.
• Our talent acquisition team will review your application, and if your profile matches our needs, we’ll reach out to schedule an interview.

We can’t wait to learn more about you and how you can contribute to the WK team! If you have any questions or need assistance, feel free to reach out to us.

Legal Administrative Assistant

• Legal
• Legal Secretary / Admin
• Sydney
• Permanent / Full Time

8/9/2026

• Be central to a busy practice, managing matters, billing and key deadlines.
• Join a people-first firm that values teamwork, flexibility and authenticity.
• Work closely with Partners on complex matters across the practice.

At WK, we’re not a traditional law firm. We’re a firm that genuinely backs its people, values collaboration, and knows that great legal outcomes are driven by strong support around the practice.

Our Professional & Financial Risks (PFR) team is a high-performing, fast-paced practice that works closely with leading insurers and clients on complex and interesting matters. We’re now looking for a Legal Secretary to join the team in Sydney.

This role would suit someone who enjoys being highly organised, thrives in a busy environment, and takes pride in keeping a legal practice running smoothly. You’ll work closely with Partners and fee earners and play an important role across matter management, client service, billing and day-to-day practice support. At WK, you’ll be trusted, well supported, and encouraged to grow, while being yourself.

What you’ll do:

As a Legal Secretary, you’ll provide end-to-end administrative support to our PFR practice, ensuring matters are managed efficiently, accurately, and in line with client service expectations.

Your responsibilities will include:

• Managing matter openings, conflict checks, and maintaining accurate file hygiene in iManage
• Preparing client acknowledgements, appearances, Master Cost Agreements, and other legal documentation
• Tracking key deadlines, court dates, and diarising critical milestones
• Drafting, formatting, proofreading, and finalising documents (including e-signatures and PDFs)
• Supporting billing and WIP management in line with client SLAs, including liaising with Finance and Billing teams
• Coordinating client reporting and maintaining reporting data and spreadsheets
• Assisting with diary management, meetings, and internal/external events
• Monitoring partner inboxes and supporting day-to-day practice needs
• Providing broader team support, including assisting colleagues during peak periods

What you’ll bring:

To succeed in this role, you’ll bring a proactive mindset and a genuine interest in supporting a busy legal practice. You’ll also have:

• Proven experience as a Legal Administration Assistant or Legal Secretary
• Exposure to litigation and court processes is advantageous
• Strong organisational skills and the ability to manage competing priorities
• Confidence working with legal systems such as iManage, Aderant, or similar
• Experience supporting billing processes and financial administration
• Excellent attention to detail and a hands-on approach to your work
• Strong written and verbal communication skills
• A collaborative, can-do attitude with the confidence to take initiative

Why Wotton Kearney?

At WK, you'll join a high-performing and supportive team where your contribution is genuinely valued. We invest in our people, encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.

• FLEX for all. We care about client outcomes, quality, and business and cultural contributions.
• Our mentoring program offers continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
• Our culture sets us apart. Collegiate, open, innovative, passionate about everything we do.
• We give back to the community. Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cupcakes, there's a way for everyone to contribute.
• Leaders of the pack. Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
• Supporting you with generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.

If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on [e-mail]

We’re doing this recruitment in-house!

We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.

No current opportunities that suit your skills/experience?

We’re always interested in speaking to lawyers, paralegals and support staff who see a future with us. You can register your details on our database by forwarding a copy of your CV to [e-mail] (for our Australian offices) or [e-mail] (for our New Zealand offices).