Legal Secretary – PFR Practice (Sydney)

Wotton + Kearney; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Wotton Kearney in Sydney is seeking a Legal Secretary to provide end-to-end administrative support to our PFR practice, ensuring matters are managed efficiently, accurately, and in line with client service expectations.

You’ll manage matter openings, diary management, billing and WIP, while collaborating with Partners and fee earners. The role suits someone who is highly organised, proactive and keen to keep a busy legal practice running smoothly.

Qualifications

• Proven experience as a Legal Administration Assistant or Legal Secretary.
• Exposure to litigation and court processes is advantageous.
• Strong organisational skills and prioritisation.
• Experience supporting billing processes and financial administration.

Responsibilities

• Managing matter openings, conflict checks, and maintaining accurate file hygiene in iManage
• Preparing client acknowledgements, appearances, Master Cost Agreements, and other legal documentation
• Tracking key deadlines, court dates, and diarising critical milestones
• Drafting, formatting, proofreading, and finalising documents (including e-signatures and PDFs)
• Supporting billing and WIP management in line with client SLAs, including liaising with Finance and Billing teams
• Coordinating client reporting and maintaining reporting data and spreadsheets
• Assisting with diary management, meetings, and internal/external events
• Monitoring partner inboxes and supporting day-to-day practice needs
• Providing broader team support, including assisting colleagues during peak periods

Skills

Legal admin

Legal secretary

Billing support

Documentation

Communication

Organisational

Tools

iManage

Aderant

Job description

Wotton Kearney in Sydney is seeking a Legal Secretary to provide end-to-end administrative support to our PFR practice, ensuring matters are managed efficiently, accurately, and in line with client service expectations.

You’ll manage matter openings, diary management, billing and WIP, while collaborating with Partners and fee earners. The role suits someone who is highly organised, proactive and keen to keep a busy legal practice running smoothly.