Legal Administrative Assistant

Thomsons Lawyers; Sydney; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible and hybrid working

Generous parental leave

Study assistance

Daily breakfast

Corporate discounts

Job summary

Faculti Lawyers in Sydney invites a dedicated Legal Administrative Assistant to join us on a part-time or full-time basis. The role suits someone who enjoys variety, stays highly organised, and communicates professionally in a modern, technology-enabled environment.

You will support document management, data entry, filing, opening and closing files, and coordinating with Principals on meetings. We offer hybrid working, study assistance, meals and more to support your development and wellbeing.

Qualifications

• Intermediate skills in Word, Excel and Outlook.
• Experience using document management systems such as iManage, FileSite or Mattersphere.
• Excellent attention to detail.
• Great communication and interpersonal skills.
• Ability to work both in a team and autonomously.

Responsibilities

• Uploading and scanning documents to Mattersphere and other apps.
• Data entry, record keeping, and filing.
• Opening, maintaining and closing files.
• Registering documents, correspondence, emails and letters.
• Liaising with Finance on Billing, trust and related matters.
• Assisting Principals in organising team functions and meetings.
• Answering calls and relaying messages.
• General administration and adhoc tasks.

Skills

Word

Excel

Outlook

Attention to detail

Communication

Teamwork

Autonomy

Tools

iManage

FileSite

Mattersphere

Job description

Faculti Lawyers is not a traditional legal services business. We combine legal expertise, technology and operational excellence to deliver streamlined legal solutions for enterprise clients across Australia. With offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra, our teams work on complex, high-volume matters where precision, efficiency and scalability matter. The work is fast-moving, commercially significant and designed around modern legal service delivery.

We are currently looking for an enthusiastic and professional part-time or a full-time Legal Administrative Assistant to join our Faculti office in Sydney. Previous experience in a law firm will be advantageous for this role but not essential. This role could suit a law student only if available 4 or 5 days per week and early in studies.

The role will include

Working full time with a close knit and interactive team, this role would suit someone who likes variety and keeping things organised.

Duties could include:

• Uploading and scanning a range of documents to Mattersphere and other applications
• Data entry, record keeping, and filing
• Opening, maintaining and closing files
• Registering documents, correspondence, emails, memos and letters
• Liaising with the Finance department on Billing, trust and similar finance matters
• Assisting Principals in organising team functions and meetings
• Answering calls and relaying messages
• General administration and adhoc tasks

The right person

• Intermediate skills in Word, Excel and Outlook
• Experience using document management system (iManage/FileSite/Mattersphere)
• Excellent attention to detail
• Great communication skills
• Understand the importance of client confidentiality
• The ability to work well with others in a team environment and autonomously

Life at Faculti

At Faculti Lawyers, we provide the opportunity to work on complex, high-volume matters for established enterprise clients within a modern, technology-enabled legal environment.

We offer genuine career growth pathways and a range of benefits including flexible and hybrid working arrangements, generous parental leave, annual flu vaccinations and skin checks, study assistance, a comprehensive employee assistance program, daily breakfast, corporate discounts and a variety of social activities including EOFY and end-of-year functions, sporting teams and firm-wide events.

• flexible and hybrid working arrangements
• generous parental leave
• annual flu vaccinations and skin checks
• study assistance
• a comprehensive employee assistance program
• daily breakfast
• corporate discounts
• a variety of social activities including EOFY and end-of-year functions
• sporting teams
• firm-wide events

If you are looking for a career where legal expertise, innovation and technology work side by side — and where your contribution has visible impact — Join us at Faculti Lawyers.