Lease Administration Manager

The GPT Group; Sydney; On-site; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Flexible working arrangements

Generous leave options

Parental leave benefits (22 weeks)

Learning & Development

Wellbeing programs

Employee Referral Program

Job summary

The GPT Group in Sydney is seeking a Lease Administration Manager to oversee the lease administration process from offer to registration, supporting the Leasing department with new and renewed leases, as well as assignments and other contracts related to our retail portfolio.

You will guide external solicitors, manage risk in leases, coordinate execution and registration, respond to negotiation requests, and maintain status reporting while building strong relationships with tenants, retailers

Qualifications

• Significant experience in lease administration, legal or retail administration.
• Understanding of relevant Retail Lease Acts.
• Paralegal experience is highly valued.

Responsibilities

• Prepare lease documents such as letters of offer, disclosure statements and negotiation letters.
• Coordinate execution and registration of leases with compliance/risk obligations.
• Respond to lease negotiation requests from external solicitors.
• Maintain reporting and auditing on document status and outstanding matters.
• Build strong relationships with external parties and internal GPT teams.

Skills

Lease administration

Legal knowledge

Retail administration

Salesforce

SAP

Tools

Salesforce

SAP

Job description

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We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $40 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

The role

We have a need for a Lease Administration Manager to join the Sydney Retail team to manage the lease administration process from issuing a letter of offer through to execution and registration of the Lease.

This role supports the Leasing department in setting up and finalising new and renewed leases as well as formalising assignments, surrenders, options and other legal documentation relating to our portfolio of retail assets.

The role focuses on managing risk associated with our legal contracts (leases) and will guide both Leasing Executives and our external solicitors to deliver outcomes which are in GPT's best interests.

What you will be doing

• Preparing all lease related documentation including the issuing and receiving of letters of offer, disclosure statements, negotiation letters, tenancy selection committee sign off, confirmation letters to tenant, instructions to solicitors, etc
• Coordinating the execution and registration of leases between the parties in line with compliance and risk obligations
• Responding to lease negotiation requests (non-commercial terms) from external solicitors
• Maintaining reporting and auditing on document status and outstanding matters relating to the asset
• Building strong, professional relationships with external parties including solicitors, tenants/retailers and the internal GPT team

What makes you stand out

You would ideally bring significant experience in a comparable lease administration, legal or a retail administration related role, with the commercial acumen, drive and ambition for commercial property management required to thrive in the role.

Paralegal experience would be highly valued as well as excellent communication skills and the ability to build effective working relationships.

An understanding of the relevant state and territory based Retail Lease Act(s) is needed, along with some exposure to Salesforce, SAP or equivalent software.

This role would suit a Lease Administration professional ready for the next intermediate step in their property management career.

What makes us stand out

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2025 Gender Equality Global Report released by Equileap.
• Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
• Earned a Gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.