Portfolio Administrator

Knight Frank; Sydney; Hybrid; AUD 52,000 - 78,000; Part time

Benefits offered by this job

Two extra weeks of leave

Two wellness days per year

Birthday off

Job summary

Knight Frank Australia is seeking a part-time Lease Administrator to join our Sydney CBD team on a 4-day week with hybrid working. You will own lease administration across a premium retail property portfolio, collaborating with leasing, legal and centre management professionals who value knowledge sharing and teamwork.

You'll manage lease documentation from offer through to execution, maintain accurate records, and liaise with tenants and solicitors to keep transactions moving on schedule.

Qualifications

• Experience in lease administration within a retail property environment, managing end-to-end pre-lease processes.
• Strong understanding of retail leasing, commercial agreements and legal documentation.
• Exceptional attention to detail with a focus on accuracy and compliance.
• Confident communicator who can build effective relationships with leasing teams, legal stakeholders and tenants.
• Proficient in Microsoft Office and lease management systems such as MRI, Vault, Vision or similar platforms.

Responsibilities

• Maintain accurate lease records, critical dates and document management within our internal system.
• Work with Leasing, Asset Management, Legal and Finance to ensure commercial terms are correctly documented.
• Liaise with tenants, solicitors and leasing agents to keep transactions progressing smoothly and on schedule.
• Review commercial terms including rent, incentives, guarantees and licence fees and escalate discrepancies.
• Ensure all lease documentation is accurate, compliant and audit-ready.
• Prepare handover packs and final documentation once leasing transactions are completed.

Skills

Lease administration

Retail leasing understanding

Stakeholder communication

Documentation accuracy

Legal documentation

Tools

MRI

Vault

Vision

Microsoft Office

Job description

• Work part time 4 x days a week inSydney CBD with hybrid working
  
• Take ownership of leaseadministration across a premium retail property portfolio
  
• Join a collaborative industrial client team ofleasing, legal and centre management professionals who value knowledge sharingand teamwork
  

Who we’re looking for?

• Experience in lease administrationwithin a retail property environment, with the ability to manage the end-to-endpre lease process independently
  
• Strong understanding of retailleasing, commercial agreements and legal documentation
  
• Exceptional attention to detailwith a focus on accuracy and compliance
  
• Confident communicator who can build effectiverelationships with leasing teams, legal stakeholders, centre management,tenants and external solicitors
  
• Proficient in Microsoft Office andlease management systems such as MRI, Vault, Vision or similar platforms
  

The Role

Support leasing transactions across a national industrial property portfolio.You'll manage lease documentation from offer through to execution, ensuringeverything is accurate, compliant, and completed on time. Working closely withLeasing, Legal, and Asset Management teams, you'll help keep deals moving whilemaintaining accurate lease records and documentation.

Key Responsibilities

• Maintain accurate lease records,critical dates and document management within our internal system
  
• Work closely with Leasing, AssetManagement, Legal and Finance teams to ensure commercial terms are correctlydocumented
  
• Liaise with tenants, solicitorsand leasing agents to keep transactions progressing smoothly and on schedule
  
• Review commercial terms includingrent, incentives, guarantees and licence fees, identifying and escalating anydiscrepancies
  
• Ensure all lease documentation isaccurate, compliant and audit-ready
  
• Prepare complete handover packsand final documentation once leasing transactions are completed
  

About Knight Frank

Knight Frank Australia is part ofthe world’s largest privately owned property consultancy. We providetransactional and advisory services across commercial property, includingoffice, retail, and industrial assets.

What’sin it foryou?

• Enjoy two extra weeks of leave,two wellness days every year, and your birthday off to celebrate your way
  
• People first culture with visible,approachable leaders who keep everyone connected through open conversations andregular business updates
  
• Drive your career forward withstructuredsix‑monthlycheck-insand the ability to start growthconversations anytime.
  
• Work smarter with purpose-builtproperty platforms and technology designed to save you time every day
  

Important to know

You must have valid Australianworking rights to be considered.

A police checkisrequiredfor successful candidates.

We use AI toolstoassistwith screening, but people make the final decisions.