Leadership Team Assistant

Cari; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Health and Wellbeing days

Gifted leave between Christmas and New

Learning and development opportunities

Team offsite events

Job summary

Novo Nordisk Australia is seeking a Leadership Team Assistant based in North Sydney (minimum 4 days per week) to support the General Manager and Leadership Team. You will coordinate calendars, meetings and travel, prepare agendas and materials, and handle confidential correspondence with discretion.

You will work closely with senior leaders and be part of the General Manager’s Office, connecting people and priorities across corporate functions.

Qualifications

• Relevant experience in administrative or executive assistant role supporting senior leaders.
• Strong stakeholder management and relationship-building with executives.
• Excellent organizational skills and ability to manage competing priorities with accuracy.
• Confident coordinating across multiple calendars and time zones.

Responsibilities

• Manage and coordinate leadership team calendars, meetings and travel arrangements, ensuring time is used effectively.
• Prepare meeting agendas, materials and follow-up actions, helping the team stay on track and move decisions forward.
• Handle correspondence, documentation and ad-hoc requests on behalf of the leadership team with accuracy and discretion.
• Coordinate cross-functional activities, events and leadership off-sites, taking ownership of logistics from planning through to execution.

Skills

Administrative experience

Stakeholder management

Organization & prioritization

Calendar coordination

Communication skills

MS Office (Outlook, PowerPoint)

AI tools

Proactive mindset

Experience in large org / corporate

Australian citizen or PR

Job description

Your impact begins here

What you'll bring

• Relevant experience in an administrative or executive assistant role, supporting senior leaders or leadership teams.
• Strong stakeholder management skills, including the ability to build trusting, lasting relationships with senior executives.
• Strong organisational skills with the ability to manage competing priorities and work with a high degree of accuracy.
• Confidence coordinating across multiple calendars, time zones and stakeholders.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office suite, especially Outlook and PowerPoint, and AI tools.
• A proactive approach — you anticipate needs, act with discretion and follow through.
• Ideally experience working in a large, international organisation or within a corporate function such as pharmaceutical, finance, legal or global services.
• An Australian citizen or permanent resident.

What you'll do

• Manage and coordinate leadership team calendars, meetings and travel arrangements, ensuring time is used effectively.
• Prepare meeting agendas, materials and follow-up actions, helping the team stay on track and move decisions forward.
• Handle correspondence, documentation and ad-hoc requests on behalf of the leadership team with accuracy and discretion.
• Coordinate cross-functional activities, events and leadership off-sites, taking ownership of logistics from planning through to execution.

You will be based in our North Sydney office (minimum 4 days per week), where you will be the organisational anchor for the General Manager and their Leadership Team.

Who you'll work with

You will work closely with the General Manager but also be part of the General Manager’s Office – a team of five – giving you a ‘home’ in the organisation. From there, your day-to-day partners will span senior leaders, their teams and colleagues across corporate functions. You will also collaborate with other assistants and administrative professionals across the organisation. The role gives you visibility across the business and the opportunity to connect people and priorities in a way that keeps work moving.

What you can expect here

You will work in a dynamic environment where your contribution is visible and valued. The role offers the chance to build strong professional relationships across the organisation, develop your skills through varied and fast-paced work, and grow alongside a leadership team that is shaping how Novo Nordisk operates at scale.

In addition to being part of a collaborative and authentic culture, our employees are rewarded with Health and Wellbeing days, gifted leave between Christmas and New Year, extensive learning and development opportunities, and regular team and company offsite events.

You will be trusted to take ownership, encouraged to speak up when you see a better way of doing things and supported to perform at your best.

Start now

Your impact begins today. If you are ready to bring structure, pace and clarity to a leadership team that helps Novo Nordisk deliver on its purpose, apply for the Leadership Team Assistant. Applications are reviewed on an ongoing basis, so we encourage you as soon as possible.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. First nation's people are encouraged.