Leadership Team Assistant

Novo Nordisk; Sydney; On-site; AUD 75,000 - 105,000; Full time

Benefits offered by this job

Health & Wellbeing days

Gifted leave between Christmas and New

Extensive learning & development

Regular team offsite events

Job summary

Novo Nordisk is seeking an experienced Leadership Team Assistant based in our North Sydney office. You will anchor the General Manager and Leadership Team, coordinating calendars, meetings and travel to ensure efficient use of time.

You will prepare agendas, materials and follow‑ups, handling correspondence with discretion and supporting cross‑functional activities from planning through to execution. You will collaborate with senior leaders and assist a multinational team, benefiting from a

Qualifications

• Relevant experience in an administrative or executive assistant role supporting senior leaders or leadership teams.

Responsibilities

• Manage and coordinate leadership team calendars, meetings and travel arrangements.
• Prepare meeting agendas, materials and follow-up actions to keep decisions moving forward.
• Handle correspondence, documentation and ad-hoc requests with accuracy and discretion.
• Coordinate cross-functional activities and leadership off-sites from planning through execution.

Skills

Administrative support

Stakeholder management

Calendar management

Microsoft Office

Communication

Discretion

Travel coordination

Multitasking

Tools

Outlook

PowerPoint

Job description

Your impact begins here

As Leadership Team Assistant, you will keep the leadership team organised, aligned and moving at pace. You will coordinate across senior stakeholders, manage complex schedules and ensure that meetings, decisions and follow-ups happen with clarity and on time. In a fast-growing organisation where priorities shift quickly, your ability to create structure and anticipate what comes next will directly support the team's ability to deliver results.

What You’ll Bring

• Relevant experience in an administrative or executive assistant role, supporting senior leaders or leadership teams.


• Strong stakeholder management skills, including the ability to build trusting, lasting relationships with senior executives.


• Strong organisational skills with the ability to manage competing priorities and work with a high degree of accuracy.


• Confidence coordinating across multiple calendars, time zones and stakeholders.


• Strong written and verbal communication skills.


• High proficiency in Microsoft Office suite, especially Outlook and PowerPoint, and AI tools.


• A proactive approach — you anticipate needs, act with discretion and follow through.


• Ideally experience working in a large, international organisation or within a corporate function such as pharmaceutical, finance, legal or global services.


• An Australian citizen or permanent resident.

What You’ll Do

You will be based in our North Sydney office (minimum 4 days per week), where you will be the organisational anchor for the General Manager and their Leadership Team.

• Manage and coordinate leadership team calendars, meetings and travel arrangements, ensuring time is used effectively.


• Prepare meeting agendas, materials and follow-up actions, helping the team stay on track and move decisions forward.


• Handle correspondence, documentation and ad-hoc requests on behalf of the leadership team with accuracy and discretion.


• Coordinate cross-functional activities, events and leadership off‑sites, taking ownership of logistics from planning through to execution.

Who You’ll Work With

You will work closely with the General Manager but also be part of the General Manager’s Office – a team of five – giving you a ‘home’ in the organisation. From there, your day‑to‑day partners will span senior leaders, their teams and colleagues across corporate functions. You will also collaborate with other assistants and administrative professionals across the organisation. The role gives you visibility across the business and the opportunity to connect people and priorities in a way that keeps work moving.

What You Can Expect Here

You will work in a dynamic environment where your contribution is visible and valued. The role offers the chance to build strong professional relationships across the organisation, develop your skills through varied and fast‑paced work, and grow alongside a leadership team that is shaping how Novo Nordisk operates at scale.

• Health and Wellbeing days


• Gifted leave between Christmas and New Year


• Extensive learning and development opportunities


• Regular team and company offsite events

You will be trusted to take ownership, encouraged to speak up when you see a better way of doing things and supported to perform at your best.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.