Executive Team Assistant: Master Scheduler & Liaison

Novo Nordisk A/S; New South Wales; On-site; AUD 70,000 - 110,000; Full time

Job summary

As part of the General Manager's Office, you will collaborate with senior leaders and administrative professionals across corporate functions, enjoying exposure and opportunities to grow within Novo Nordisk's scale and culture.

Qualifications

• Relevant experience in an administrative or executive assistant role supporting senior leaders or leadership teams.
• Strong stakeholder management skills and ability to build lasting relationships with senior executives.
• Strong organizational skills with the ability to manage competing priorities and maintain high accuracy.
• Confidence coordinating across calendars, time zones and diverse stakeholders.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite (Outlook, PowerPoint) and AI tools.
• Proactive approach with anticipation of needs and discreet follow-through.
• Experience in large international organisations or corporate functions (pharma, finance, legal, or global services).

Responsibilities

• Manage and coordinate leadership team calendars, meetings and travel arrangements to optimize time usage.
• Prepare meeting agendas, materials and follow-up actions to keep decisions advancing.
• Handle correspondence and documentation for the leadership team with accuracy and discretion.
• Coordinate cross-functional activities and leadership off-sites from planning through execution.

Skills

Stakeholder management

Calendar management

Organizational skills

Communication skills

Multi-time zone coordination

Tools

Microsoft Office (Outlook, PowerPoint)

Job description

As part of the General Manager's Office, you will collaborate with senior leaders and administrative professionals across corporate functions, enjoying exposure and opportunities to grow within Novo Nordisk's scale and culture.