Leadership Team Assistant

Novo Nordisk Pharmaceuticals; North Sydney Council; On-site; AUD 70,000 - 110,000; Full time

Job summary

Novo Nordisk in North Sydney is seeking an experienced Executive Assistant to support the General Manager and Leadership Team. The role centers on calendar and travel coordination, meeting prep, and discreet handling of correspondence in a fast-paced, international environment.

You will be based in our North Sydney office, providing a reliable organisational backbone and partnering with senior leaders across corporate functions to move priorities forward.

Qualifications

• Experience supporting senior leaders or leadership teams.
• Strong stakeholder management and relationship-building with executives.
• Excellent organisational skills and accuracy with competing priorities.
• Confident coordinating across calendars, time zones, and stakeholders.
• Strong written and verbal communication skills.
• Proficient in MS Office, especially Outlook and PowerPoint, plus AI tools.
• Ideally experience in a large, international corporate function.

Responsibilities

• Based in North Sydney office (minimum 4 days/week) as the anchor for the General Manager and Leadership Team.
• Manage and coordinate leadership calendars, meetings and travel arrangements.
• Prepare meeting agendas, materials and follow-up actions to drive decisions.
• Handle correspondence and ad-hoc requests for the leadership team with discretion.

Skills

Stakeholder management

Calendar coordination

Communication

MS Office (Outlook, PPT)

Proactive mindset

Organisational skills

Experience with senior leaders

Job description

What you'll bring

• Relevant experience in an administrative or executive assistant role, supporting senior leaders or leadership teams.
• Strong stakeholder management skills, including the ability to build trusting, lasting relationships with senior executives.
• Strong organisational skills with the ability to manage competing priorities and work with a high degree of accuracy.
• Confidence coordinating across multiple calendars, time zones and stakeholders.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office suite, especially Outlook and PowerPoint, and AI tools.
• A proactive approach - you anticipate needs, act with discretion and follow through.
• Ideally experience working in a large, international organisation or within a corporate function such as pharmaceutical, finance, legal or global services.

What you'll do

You will be based in our North Sydney office (minimum 4 days per week), where you will be the organisational anchor for the General Manager and their Leadership Team.

• Manage and coordinate leadership team calendars, meetings and travel arrangements, ensuring time is used effectively.
• Prepare meeting agendas, materials and follow-up actions, helping the team stay on track and move decisions forward.
• Handle correspondence, documentation and ad-hoc requests on behalf of the leadership team with accuracy and discretion.
• Coordinate cross-functional activities, events and leadership off-sites, taking ownership of logistics from planning through to execution.

Who you'll work with

You will work closely with the General Manager but also be part of the General Manager's Office - a team of five - giving you a 'home' in the organisation. From there, your day-to-day partners will span senior leaders, their teams and colleagues across corporate functions. You will also collaborate with other assistants and administrative professionals across the organisation. The role gives you visibility across the business and the opportunity to connect people and priorities in a way that keeps work moving.

What you can expect here

You will work in a dynamic environment where your contribution is visible and valued. The role offers the chance to build strong professional relationships across the organisation, develop your skills through varied and fast-paced work, and grow alongside a leadership team that is shaping how Novo Nordisk operates at scale.

In addition to being part of a collaborative and authentic culture, our employees are rewarded with Health and Wellbeing days, gifted leave between Christmas and New Year, extensive
learning and development opportunities, and regular team and company offsite events.

You will be trusted to take ownership, encouraged to speak up when you see a better way of doing things and supported to perform at your best.

Start now

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. First nation's people are encouraged to apply.