Lead Veterinary Receptionist

Vets Central; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Great Place to Work Certified

Excellent Work/Life Balance

Mental Health & Wellbeing Focus

Paid Parental & Purrental Leave

Employee Discounts

Job summary

Baulkham Hills Veterinary Hospital in Sydney’s northwest is seeking a full-time Lead Veterinary Receptionist (part-time considered for the right applicant) to lead front-desk operations, manage bookings, payments and client inquiries.

You’ll liaise with veterinarians and nurses to ensure smooth patient care, maintain records, and provide clear information to clients about appointments and clinic processes. A welcoming, organized reception is essential.

Qualifications

• At least 1 year's experience working in a customer facing position.
• Available to work 4x shifts per week and a rotational weekend.
• Exceptional communication skills to build relationships with clients.
• Empathetic, caring person who advocates for patients.
• Eye for detail, good work ethic and willingness to learn and improve.

Responsibilities

• Manage front-desk reception, phone calls, emails and appointment bookings.
• Coordinate client check-ins, check-outs, payments and general enquiries.
• Maintain accurate client and patient records and update information as required.
• Liaise with veterinarians, nurses and the wider team to ensure smooth patient care.
• Provide clear information to clients about appointments, treatments and clinic processes.
• Assist with general administrative and reception duties to keep the clinic running efficiently.
• Help maintain a clean, organised and welcoming reception area.

Skills

Customer service

Communication

Empathy

Attention to detail

Tools

EzyVet

Job description

Full-Time Lead Veterinary Receptionist | Baulkham Hills Veterinary Hospital

Baulkham Hills Veterinary Hospital has been a trusted part of the Hills District community for over 50 years. Located in Sydney’s northwest, we are a well-established companion animal practice with a diverse and interesting caseload including dogs, cats, small exotics, birds and wildlife. You’ll be joining a highly collaborative and supportive team of 6 veterinarians and 10 dedicated support team members.

We are looking for a full-time (or part-time for the right applicant) Lead Veterinary Receptionist. This is much more than answering phones and booking appointments. You’ll often be the first person our clients speak to and the person helping them navigate everything from an exciting new puppy visit to a stressful emergency or difficult goodbye. We’re looking for someone who genuinely enjoys helping people, communicates confidently and calmly, and can keep things moving when reception gets busy.

The Role:

• Manage front-desk reception, phone calls, emails and appointment bookings.
• Coordinate client check-ins, check-outs, payments and general enquiries.
• Maintain accurate client and patient records and update information as required.
• Liaise with veterinarians, nurses and the wider team to ensure smooth patient care.
• Provide clear information to clients about appointments, treatments and clinic processes.
• Assist with general administrative and reception duties to keep the clinic running efficiently.
• Help maintain a clean, organised and welcoming reception area.

Our Ideal Candidate:

There is no need for your certificate IV or veterinary experience – great customer service skills, the right attitude and a genuine love of helping people are just as important to us

• At least 1 years’ experience working in customer facing position
• Available to work 4x shifts per week and a rotational weekendPrevious experience using Ezyvet (desirable, not essential)
• Someone that has exceptional communication skills to build relationships with our clients
• An empathetic, caring person that always advocates for their patients
• An eye for detail, a good work ethic and a willingness to keep learning and improving both themselves and the practice
• The ability to manage a busy appointment schedule & assist with reception administration tasks.

Why Join Us?

• Great Place to Work Certified – a genuinely positive and inclusive workplace
• Excellent Work/Life Balance – supported by engaged leadership
• Mental Health & Wellbeing Focus – accredited Skilled Mental Health First Aid workplace
• Paid Parental & Purrental Leave – because family includes fur-kids too
• Flare HR Discounts & Perks – savings on groceries, tech, entertainment and more
• Employee Assistance Program (EAP) – confidential wellbeing support
• National Vets Central Network – connect and grow with professionals across Australia
• Novated car leases with Fleet Partners

If you’re looking to work in a well-established, progressive clinic we’d love to hear from you.