Junior Service Coordinator/ Administration Assistant

Adapt Refrigeration Pty Ltd; City of Melbourne; On-site; AUD 52,000 - 65,000; Full time

Benefits offered by this job

Competitive remuneration

Flexible work arrangements

Collaborative team culture

Ongoing training & development

Job summary

Adapt Refrigeration Pty Ltd in Carrum Downs, VIC, is seeking a Junior Service Coordinator/Administration Assistant to support a leading service and project team, drive the business forward, and grow with the company as it expands into new markets across Victoria.

You will gain practical experience, with on‑the‑job training and development, while handling purchase orders, job creation, scheduling timesheets, data entry for Accounts Payable, and office logistics in a collaborative environment.

Qualifications

• Excellent organizational, time management and multitasking skills.
• Strong interpersonal and communication abilities.
• Proficient in Microsoft Office and office equipment.
• Knowledge of SIMPRO or willingness to learn this software system.
• Adaptable, resourceful and able to work both independently and as part of a team.
• Exceptional attention to detail and problem-solving skills.

Responsibilities

• Create and send purchase orders.
• Create and allocate jobs.
• Schedule timesheets.
• Data entry, scanning and filing Accounts Payable.
• Office amenity ordering and management.
• Foster a positive, collaborative work environment.

Skills

Organizational skills

Time management

Multitasking

Interpersonal communication

Stakeholder liaison

Microsoft Office

SIMPRO

Tools

SIMPRO

Job description

We are searching for a Junior Service Coordinator/ Administration Assistant to join our team at Adapt Refrigeration Pty Ltd in Carrum Downs, VIC.

We are a leading service and project company focused on our blue-chip clients. We are now seeking a Junior Service Coordinator/ Administration Assistant in Victoria to join our team to drive our business forward. This is an exciting role as we are expanding into new markets creating many different growth corridors. This role would appeal to School leaver or a candidate wanting to take the next step into the workforce.

What you'll be doing

Creating and sending purchase orders

Creating and allocating jobs

Scheduling timesheets

Data Entry, scanning and filing Accounts Payable

Office amenity ordering and management

Foster a positive, collaborative work environment

What we're looking for

A person with experience or a person willing to be trained to undertake this role.

Excellent organizational, time management and multitasking skills

Strong interpersonal and communication abilities, with the capacity to liaise effectively with stakeholders at all levels

Proficient in using Microsoft Office suite and office equipment

Knowledge of SIMPRO or be willing to learn this software system

Adaptable, resourceful and able to work both independently and as part of a team

Exceptional attention to detail and problem-solving skills

What we offer

At Adapt Refrigeration, we are committed to providing our employees with a supportive and rewarding work environment. In this role, you will have the opportunity to develop your skills and advance your career, with access to ongoing training and professional development. We also offer a range of benefits, including competitive remuneration, flexible work arrangements and a collaborative team culture.

About us

Adapt Refrigeration Pty Ltd is a leading provider of commercial refrigeration solutions in Victoria. With over 20 years of experience in the industry, we pride ourselves on delivering high-quality products and exceptional customer service. Our team of dedicated professionals is passionate about innovation and continuously striving to find new ways to meet the evolving needs of our clients.