Administration Assitant

Worldwide Vending and Refrigeration; City of Brisbane; On-site; AUD 45,000 - 65,000; Full time

Job summary

Worldwide Vending and Refrigeration in Capalaba, QLD, is seeking a full-time, customer-focused administrator to handle phone inquiries, process orders, and coordinate service requests. You will be the main contact for customers, ensuring timely responses and accurate documentation in our systems.

The role suits someone organized, confident speaking with customers, and comfortable with computers in a small busy team.

Qualifications

• Friendly, professional and confident speaking with customers on the telephone.
• Highly organised and able to manage multiple tasks.
• Reliable and dependable with strong attention to detail.
• Comfortable using computers and learning new software.

Responsibilities

• Answer incoming customer telephone calls and respond to customer enquiries.
• Provide friendly and professional customer service.
• Process customer orders and enquiries.
• Coordinate customer service and equipment requirements.
• Liaise with customers regarding deliveries, servicing and equipment issues.
• Prepare quotes, invoices and other customer documentation.
• Enter and maintain customer and order information in company systems.
• Assist with accounts and general administration.
• Assist with Xero data entry and basic accounting administration.
• Follow up outstanding customer enquiries and requests.

Skills

Customer service

Telephone communication

Organised

Attention to detail

Multi-tasking

Team player

Independent worker

Job description

Worldwide Vending and Refrigeration – Capalaba QLD

This is a full-time role combining telephone customer service, administration, sales support and general office coordination. You will be one of the key points of contact for our customers, helping to respond to enquiries, coordinate service requirements, process orders and ensure customers receive a high level of service. The role would suit someone who is organised, confident speaking with customers over the phone, comfortable using computers and enjoys working in a small, busy business environment.

Key responsibilities

• Answer incoming customer telephone calls and respond to customer enquiries
• Provide friendly and professional customer service
• Process customer orders and enquiries
• Coordinate customer service and equipment requirements
• Liaise with customers regarding deliveries, servicing and equipment issues
• Prepare quotes, invoices and other customer documentation
• Enter and maintain customer and order information in company systems
• Assist with accounts and general administration
• Assist with Xero data entry and basic accounting administration
• Follow up outstanding customer enquiries and requests

About you

• Friendly, professional and confident speaking with customers on the telephone
• Highly organised and able to manage multiple tasks
• Reliable and dependable
• Comfortable using computers and learning new software
• Strong attention to detail
• Able to communicate clearly and professionally
• Customer-focused and committed to providing excellent service
• Comfortable working independently while also being part of a small team
• Proactive and willing to take responsibility
• Able to prioritise work in a busy environment

About us

Worldwide Vending and Refrigeration is a well-established, dynamic and fast-growing supplier of vending and commercial equipment solutions across Australia.