Junior Project Coordinator & Admin (Hybrid)

Duncan Solutions; Melbourne; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid flexibility

Birthday leave

Volunteer leave

Fresh fruit and food supplies

Monthly recognition awards

Social events throughout the year

Job summary

Duncan Solutions is seeking a motivated Junior Project Coordinator & Office Administrator to join our National Project Delivery Team in Port Melbourne. You will support Project Managers and internal stakeholders across software, hardware and kerbside technology projects, coordinating activities and handling procurement and documentation.

The role emphasizes learning, initiative, and strong organisation in a fast-paced environment, with opportunities to grow into project management or business

Qualifications

• Previous admin, customer service or coordination experience is advantageous.
• Exposure to project coordination, facilities maintenance, construction, property services or technology projects would be beneficial.
• A Certificate, Diploma or other qualification in Business Administration, Project Management or a related field would be highly regarded.

Responsibilities

• Prepare, maintain and update project plans, schedules and project documentation.
• Coordinate project activities, site visits, equipment deliveries and installation schedules.
• Liaise with internal teams, external contractors and suppliers to support the timely delivery of project activities.
• Respond to internal and external enquiries regarding project progress and provide updates as required.
• Maintain project registers, action lists, status reports and other project records.
• Assist with coordinating equipment and site installation checks to ensure work aligns with project plans and schedules.
• Track project milestones, outstanding actions and deliverables, escalating delays or issues to the relevant Project Manager.
• Support project close-out activities, including documentation, asset records and operational handover.
• Provide general administrative support to the Project Delivery team and wider business as required.
• Assist with preparing purchase orders, processing invoices and maintaining accurate records.
• Maintain electronic filing systems, project folders and relevant databases.
• Coordinate meetings, appointments, site access arrangements and team communications.
• Assist with data entry, document preparation, reporting and updating internal systems.
• Support equipment and inventory tracking, including delivery records and asset registers.
• Undertake other coordination and administrative duties as required to support the team.

Skills

Project coordination

Office administration

Stakeholder management

Microsoft Excel

Microsoft Word

Microsoft Outlook

Data entry

Education

Business Administration certificate

Project Management qualification

Tools

MS Office

Project management software

Job description

Duncan Solutions is seeking a motivated Junior Project Coordinator & Office Administrator to join our National Project Delivery Team in Port Melbourne. You will support Project Managers and internal stakeholders across software, hardware and kerbside technology projects, coordinating activities and handling procurement and documentation.

The role emphasizes learning, initiative, and strong organisation in a fast-paced environment, with opportunities to grow into project management or business