Junior Production Manager

Woolworths Group; Geehi; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Wellbeing programs

Team discounts

Sonder app access

Job summary

Woolworths Group is seeking aJunior Production Manager to join the Greenhouse Collective, the internal creative powerhouse of the Brand & Marketing team. You will support the Production team across a diverse range of delivery streams.

Your day‑to‑day will include scheduling, tracking timelines, coordinating with external partners, managing financial admin (POs) and ensuring assets meet spec. This foundational role emphasizes delivery efficiency, attention to detail and collaboration within a

Qualifications

• 1–3 years of professional experience in production coordination or related roles.
• Understanding of end-to-end creative process and post-production pipelines.
• Strong planning and organizational skills with attention to detail.
• Excellent communication and ability to collaborate in a creative team.
• Proficiency with PM software (Workfront, Asana, Trello) and openness to new tools.

Responsibilities

• Schedule and traffic daily workloads across teams.
• Track timelines and chase feedback.
• Maintain project documentation and WIP logs.
• Flag blockers to Production Manager with solutions.
• Manage relationships with external partners and shoots.
• Coordinate logistics for shoots and content creation.
• Prepare production documents: call sheets, risk assessments, asset tracking.
• Handle PO creation and invoicing per procurement guidelines.
• Track expenditures and variances against budgets.
• Closeouts for CAD submissions, contracts, rights management.

Skills

Production coordination

Traffic coordination

Project management

Planning

Communication

PM software

Education

Bachelor’s degree in Communications, Media, Marketing

Tools

Workfront

Asana

Trello

Job description

We are Woolworths Group. 200,000+ bright minds, passionate hearts and unique perspectives connected by a shared Purpose – ‘to create better experiences together for a better tomorrow.’ It’s that Purpose that fuels our ambition to explore new ideas, make brave commitments and innovate better ways to meet the food and everyday needs of more than 24 million customers every week.

If you’re excited to turn today’s blue sky thinking into a better tomorrow for future generations, you’ll find yourself supported and enriched in a dynamic, inclusive and empowering workplace that reflects the diverse communities we serve. With a culture of genuine care, a flexible approach to work and opportunities across the group to grow your career and make a meaningful impact, the possibilities for what we can achieve together are endless.

Who is Greenhouse Collective

The Greenhouse Collective is the home team for creatives, designers, and production-focused craftspeople within the Woolworths Group. As part of the Brand and Marketing team, we are a center of creative excellence, powered by a collective of internal team members and agency partners who support the Woolworths Group Brand & Marketing practitioners in applying their craft and capabilities to solve and achieve goals.

What you’ll do

We are looking for a Junior Production Manager to join our creative team. This role sits within the Greenhouse Collective, the internal creative powerhouse of the Woolworths Group. As a Junior Production Manager, you will play a vital role in supporting the Production team across a diverse range of creative delivery teams.

Your primary function is to act as the operational engine of the team, ensuring the smooth, day-to-day execution of creative projects. This is a fast-paced, foundational role focused on driving delivery efficiency through talent and content creator logistics, creative team scheduling, financial administration (POs), and workflow coordination.

Your meticulous attention to detail and proactive coordination will be instrumental in helping the Greenhouse Collective achieve its ambition to be the most insightful and connected creative force in retail.

Key responsibilities include:

• Schedule, allocate, and traffic daily workloads into the Art Directors, Designers, Editing & Production teams, ensuring brief requirements are clear and creative deadlines are realistic.
• Actively track project timelines and milestone delivery, proactively chasing internal and external stakeholders for necessary feedback, asset deliveries, and final approvals.
• Update and maintain project documentation, trackers, and WIP logs to ensure real-time project statuses are 100% accurate and transparent to all stakeholders.
• Anticipate real or potential future timeline blockers and immediately flag them with your Production Manager with a solution-focused approach.
• Manage the day-to-day relationship and workflow with external photography/production partners (e.g., WPP Production), ensuring shoots are scheduled efficiently and assets are delivered to specification.
• Coordinate logistics for shoots and content creation, including booking freelance talent, agency partners, external crew, and Content Creators (internal & external).
• Assist in preparing essential production documentation, such as call sheets, risk assessments, asset management trackers, and key project tracking numbers.
• Manage project-related financial administration in strict alignment with group procurement guidelines, including raising purchase orders (POs), processing/receipting invoices, and onboarding new suppliers.
• Assist the Production Manager in tracking expenditure and identifying variances against established production budgets.
• Manage essential compliance and administrative closeouts, including CAD submissions, contract/quote tracking, and usage licensing/rights management under the guidance of the Production Manager.

What you’ll bring

• 1–3 years of professional experience as a production coordinator, traffic coordinator, or project manager within a creative agency, internal studio, or fast-paced consumer brand environment.
• A foundational understanding of the end-to-end creative process and post-production pipelines (e.g., content creation, digital design, video formats, and integrated campaigns).
• Exceptional planning and organizational skills, with a high degree of administrative effectiveness and an impeccable eye for detail.
• Strong communication and interpersonal skills, with the ability to work effectively within a creative team environment, navigate diverse personalities, and chase approvals assertively yet constructively.
• Proficiency with industry-standard project management software (e.g., Workfront, Asana, Trello) and a proactive interest in exploring emerging technologies and tools to improve production efficiency.
• Optimistic, adaptable, and resilient, with the ability to manage multiple tracking tasks concurrently and maintain focus in a high-volume, fast-paced environment.

Desireable

• Bachelor’s degree in Communications, Media, Marketing, or equivalent working experience.
• Prior experience working within retail, FMCG, or large consumer-facing brands

Note: Woolworths Group is an inclusive, team‑first company committed to breaking down institutional barriers that keep people from reaching their potential. If you meet some, but not all of the requirements above, we urge you to please still submit your application.

What you’ll experience

Our Team Members are at the heart of everything we do and we’re always looking for ways to support your career journey and reward great work:

• A commitment to flexibility through a hybrid working model which combines time spent at a support office or hub and time working from home, supporting both in‑person connection and balancing the flexibility that remote working provides for our teams
• High‑impact role supporting our teams who enrich our communities.
• A global business with endless career possibilities around every corner and across every discipline – with valuable exposure to a vast and exciting business network.
• A range of programs to help you prioritise and manage your wellbeing, including 24/7 access to the Sonder app.
• A progressive and competitive leave policy that gives you more space for what matters to you.
• Team discounts across our range of Woolworths Group brands you know and love and a robust rewards program that celebrates and incentivises purpose‑driven work.

Everyone belongs at Woolworths Group

Diversity, equity, inclusion, and belonging are key to realising our purpose of better together for a better tomorrow. We recognise the value our team’s diversity brings to our business, customers, and communities and that teams with diverse experiences and backgrounds enrich our group and are better able to innovate and solve problems. As one of the largest employers in Australia and New Zealand, we aim to create a truly inclusive workplace where everyone feels that they belong, can be their best selves, and reach their full potential.

We encourage all candidates to apply; please let us know in your application if we can support you with any adjustments in the hiring process.