Junior Document Controller

John Holland Group; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Salary continuance options

Salary sacrifice options

18 weeks paid parental leave

Career development programs

Flexible work arrangements

Generous leave

Job summary

John Holland Group in Albion VIC invites a Junior Document Controller to join the NWPA team. You will help manage project documentation, ensure records are accurate, and support reviews, submissions and distribution across design and construction documents.

You'll bring a relevant qualification in Business Administration and experience in document control, with proficiency in document management systems and MS Office. Exposure to construction/engineering environments is advantageous.

Qualifications

• Relevant qualification in Business Administration or a related discipline.
• Experience in document control, administration, or a similar role.
• Proficiency using document management systems and Microsoft Office.
• Knowledge of document control and records management processes.
• Exposure to project-based, construction, or engineering environment is advantageous.

Responsibilities

• Maintain project document registers and databases, ensuring records are accurate and up to date.
• Coordinate the review, approval and distribution of project documentation, including drawings, procedures, certifications and records.
• Ensure document submissions meet project requirements and compliance standards.
• Track, manage and communicate document issues, revisions and approvals.
• Maintain version control and ensure current documents are available to project stakeholders.
• Support the secure storage, retrieval and archiving of project records.

Skills

Document control

Administrative experience

Project environment exposure

Education

Business Administration or related discipline

Tools

Document management systems

Microsoft Office

Job description

Join John Holland's North Western Program Alliance (NWPA) team as Junior Document Controller based at Albion VIC.

In this role, you'll support the management of project documentation, ensuring records are accurate, accessible and up to date. You'll coordinate document reviews, manage submissions and maintain a range of project records, including design and construction documents, as-built drawings, reports, and Safety, Quality and Environment documentation

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP now VIDA), working together as one team to achieve shared goals.

Since 2017, NWPA has had a proven track record with the successful delivery of 11 level crossing removal projects (20 level crossings) and several premium stations, with four projects currently in delivery and two in development phase.

Guided by our Alliance values of Care, Excellence, Creativity and Empowerment, we are committed to making a lasting difference for the communities we serve across Melbourne.

Role responsibilities

• Maintain project document registers and databases, ensuring records are accurate and up to date.
• Coordinate the review, approval and distribution of project documentation, including drawings, procedures, certifications and records.
• Ensure document submissions meet project requirements and compliance standards.
• Track, manage and communicate document issues, revisions and approvals.
• Maintain version control and ensure current documents are available to project stakeholders.
• Support the secure storage, retrieval and archiving of project records.

About You

• Relevant qualification in Business Administration or a related discipline
• Experience in document control, administration, or a similar role.
• Proficiency using document management systems and Microsoft Office.
• Knowledge of document control and records management processes.
• Exposure to project-based, construction, or engineering environment is advantageous.

We offer

• Competitive salary and benefits, including salary continuance and salary sacrifice options
• Flexible work arrangements and generous leave, including 18 weeks paid parental leave
• Career development through technical, leadership and emerging talent programs
• Opportunities to work on some of Australia's most iconic projects
• A diverse and inclusive culture where everyone feels they belong
• Wellbeing support and benefits designed to help you thrive

At John Holland, our purpose is simple: we transform lives with everything we do.

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.

With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.

Be part of a team that's up for the challenge of transforming lives.