Junior Document Controller

John Holland Pty Ltd; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Flexible work arrangements

Career development

Iconic projects

Diverse and inclusive culture

Wellbeing benefits

Job summary

John Holland is seeking a Junior Document Controller in Albion, VIC to support project documentation. You will manage registers, coordinate reviews and ensure timely distribution of drawings, procedures and records across the NWPA alliance.

Ideally you have a relevant business administration qualification and experience in document control, with proficiency in MS Office and document management systems. This role offers flexible work arrangements and exposure to iconic Australian projects.

Qualifications

• Maintain project document registers and databases to keep records accurate and up to date.
• Coordinate review, approval and distribution of project documentation including drawings and reports.
• Proficient with MS Office and document management systems; knowledge of records management processes.

Responsibilities

• Maintain project document registers and databases, ensuring records are accurate and up to date.
• Coordinate the review, approval and distribution of project documentation, including drawings, procedures, certifications and records.
• Ensure document submissions meet project requirements and compliance standards.
• Track, manage and communicate document issues, revisions and approvals; maintain version control.
• Support secure storage, retrieval and archiving of project records.

Skills

Document control

Administration

MS Office

Records management

Education

Business Administration qualification

Tools

Document management system

SharePoint

Job description

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Join John Holland's North Western Program Alliance (NWPA) team as Junior Document Controller based at Albion VIC.

In this role, you'll support the management of project documentation, ensuring records are accurate, accessible and up to date. You'll coordinate document reviews, manage submissions and maintain a range of project records, including design and construction documents, as-built drawings, reports, and Safety, Quality and Environment documentation

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP now VIDA), working together as one team to achieve shared goals.

Since 2017, NWPA has had a proven track record with the successful delivery of 11 level crossing removal projects (20 level crossings) and several premium stations, with four projects currently in delivery and two in development phase.

Guided by our Alliance values of Care, Excellence, Creativity and Empowerment, we are committed to making a lasting difference for the communities we serve across Melbourne.

Role responsibilities

• Maintain project document registers and databases, ensuring records are accurate and up to date.
• Coordinate the review, approval and distribution of project documentation, including drawings, procedures, certifications and records.
• Ensure document submissions meet project requirements and compliance standards.
• Track, manage and communicate document issues, revisions and approvals.Maintain version control and ensure current documents are available to project stakeholders.
• Support the secure storage, retrieval and archiving of project records.

About You

• Relevant qualification in Business Administration or a related discipline
• Experience in document control, administration, or a similar role.
• Proficiency using document management systems and Microsoft Office.
• Knowledge of document control and records management processes.
• Exposure to project-based, construction, or engineering environment is advantageous .

We offer

• Competitive salary and benefits, including salary continuance and salary sacrifice options
• Flexible work arrangements and generous leave, including 18 weeks paid parental leave
• Career development through technical, leadership and emerging talent programs
• Opportunities to work on some of Australia's most iconic projects
• A diverse and inclusive culture where everyone feels they belong
• Wellbeing support and benefits designed to help you thrive

At John Holland, our purpose is simple: we transform lives with everything we do.

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.

With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.

Be part of a team that's up for the challenge of transforming lives.

John Holland does not accept any speculative or unsolicited CV’s from agencies that have been sent to our internal recruitment team or hiring managers.