Document Controller

John Holland Group; Sydney; Sur place; AUD 75 000 - 110 000; Plein temps

Avantages offerts par ce poste

Competitive remuneration

Great leave benefits

Career progression

Learning & development

Inclusion & diversity

Flexible working

Résumé du poste

John Holland Group is seeking a Document Controller to join the Quality & Completions Team on the Sydney Metro West Linewide Project. You will work with other Document Controllers and report directly to the Document Manager, handling lot records, document exchanges, and ensuring branding and format compliance.

The role requires experience in major projects, a qualification in Business Administration or related discipline, and a minimum of 3 years in document control.

Qualifications

• Experience in a major project environment.
• Minimum 3 years' document control experience.
• Knowledge of project management systems and processes.
• Aconex experience preferred.

Responsabilités

• Compile lot records, chase and close out missing information when required.
• Organise and track exchange of documents between clients, subcontractors and project office.
• Verify document submissions comply with project branding and format requirements.
• Manage distribution, collection and processing of documents per project guidelines.
• Store and file project and company records.
• Ensure submissions follow project document formats and requirements.
• Implement workflows and collate, issue and receive documents for design documentation approvals.
• Plan and record document flow to/from necessary parties including client and subcontractors.
• Record issues and track location of control documents and drawings.
• Ensure current versions are maintained and issued to required parties.
• Maintain strict confidentiality of documents.
• Perform duties per John Holland policies and procedures.

Connaissances

Document control

Major project experience

Records management

Project management systems

Formation

Business Administration qualification

Outils

Aconex

Description du poste

At John Holland, our purpose is simple - we transform lives with everything we do. We've always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of the team that's up for the challenge of transforming lives for good.

The Project:

Sydney Metro West is a transformational 24 km underground railway connecting Sydney CBD to Parramatta, with stations at Westmead, Parramatta, Sydney Olympic Park, North Strathfield, Burwood North, Five Dock, The Bays, Pyrmont and Hunter Street.

The Linewide package connects the entire system, delivering the critical rail infrastructure and technology that bring the metro network to life.

Project offices are located across several Sydney locations including the CBD, Clyde, Rosehill, The Bays and Burwood North.

The Role:

Our Sydney Metro West Linewide Project is currently seeking a Document Controller to join the our Quality & Completions Team. This role will see you working as part of a team with other Document Controllers and reporting directly to the Document Manager.

Key Responsibilities:

• Compiling of lot records, chase and close out missing information when required.
• Organize and track the exchange of documents between all relevant parties, such as clients, subcontractors, and the project office.
• Verify that all document submissions are consistent with project branding and format requirements.
• Managing the distribution, collection, and processing of documents in line with project guidelines for the creation, evaluation, and approval of design documents and other necessary materials, instructions, certifications, and records.
• Managing of the storage and filing of project and company records.
• Ensure document submissions are in accordance and compliant with the project document formats and requirements.
• Implement workflows and collate, issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
• Plan and record document flow to and from all necessary parties, including client, sub-contractors and the project office
• Record issues and track location of control documents and drawings.
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties..
• Ensure the documents are managed in strict confidentiality.
• Perform all duties in accordance with John Holland policies, processes, systems and procedures.

About You:

• Experience in major project environment or equivalent industry.
• A relevant qualification in Business Administration, Finance, Human Resources or other associated disciplines.
• Minimum 3 years' or more experience in document control.
• Knowledge of project management systems and processes.
• Exeprinece with records management and tracking.
• Aconex experience.

As Part Of The Team, You Can Help Transform Lives.

Your success is reflected in ours, so we're committed to being an employer of choice.

We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

We Offer:

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong - that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We've also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we're committed to helping our people work flexibly.

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