Junior Contracts & Accounts Administrator – Training Provided

Millennium Rigging; Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

On-the-job training

Superannuation (super)

Job summary

Millennium Rigging is seeking a detail-oriented Junior Accounts & Contract Administrator for our Campbellfield office. In this role you’ll support job admin, set up folders, manage client/site/PO data and progress records through invoicing and close-out.

You’ll receive on-the-job training and report to the Accounts & HR Manager, collaborating with project managers, operations, and site workers to ensure smooth financial and contract administration.

Qualifications

• Strong attention to detail and good organisational skills.
• Comfortable with numbers, spreadsheets and digital systems.
• Clear written communication and a professional manner.
• You follow things up and see tasks through to the end.
• Admin, accounts or construction experience is a plus but not essential.

Responsibilities

• Job & contract administration.
• Setting up job folders and recording client, site, scope, PO and rates.
• Filing quotes, POs, job briefs, SWMS and correspondence correctly.
• Following up project managers for missing information before work starts.
• Collecting timesheets, signed dockets and delivery records.
• Chasing dockets with missing signatures, dates, hours or PO references.
• Tracking work against the PO and flagging variations.
• Ensuring records are complete through invoicing and close-out.
• Preparing draft invoices from approved timesheets and dockets.
• Checking supporting documents before invoices go out.
• Keeping records of invoices, payments and remittances.
• Helping with client statements and overdue invoices.
• Keeping digital filing and job records accurate.
• Responding to routine enquiries from clients and team.
• Assisting with reports and reconciliations.

Skills

Attention to detail

Organisational skills

Numerical ability

Written communication

Follow-through

Tools

Spreadsheets (Excel)

Digital systems

Job description

Millennium Rigging is seeking a detail-oriented Junior Accounts & Contract Administrator for our Campbellfield office. In this role you’ll support job admin, set up folders, manage client/site/PO data and progress records through invoicing and close-out.

You’ll receive on-the-job training and report to the Accounts & HR Manager, collaborating with project managers, operations, and site workers to ensure smooth financial and contract administration.