Contracts Admin Specialist - Training, Growth & Parking

Quad Services Pty Ltd; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Comprehensive training and ongoing支持

On-site parking

Public transport access

Career growth with national recognised

Job summary

Quad Services Pty Ltd is seeking a highly organised Contracts Admin to join our Artarmon team in Sydney. The role supports contract administration, maintains client records, and handles budget and variation processes.

You will set up client accounts, manage job details, and handle monthly reporting while ensuring data accuracy and compliance with WHS policies.

We offer comprehensive training, on-site parking, and a clear path for career growth within a nationally recognised organisation.

Qualifications

• Previous experience in a contracts administration or similar role (desirable, but not essential).
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• The ability to build positive relationships with internal and external stakeholders.
• Exceptional organisational and time management skills.
• Strong computer literacy, particularly across Microsoft Office applications including Excel, Word and Outlook.
• The ability to work independently while also contributing effectively within a team environment.

Responsibilities

• Set up new client accounts and job details within company systems
• Update job costing files and assist with budget setup activities
• Process and record job terminations and communicate updates to relevant stakeholder
• Process contract variations and update relevant systems accordingly
• Monitor and respond to contract-related enquiries from internal teams
• Maintain accurate contract documentation, including signed agreements and client records
• Provide administrative support during the tendering and quotation process
• Assist with maintaining the Fixed Asset Register, ensuring accurate recording of acquisitions, disposals and depreciation
• Assist with monthly reporting and job cost exports
• Contribute to a safe and healthy workplace in accordance with company policies and WHS requirements

Skills

Communication

Data accuracy

Stakeholder relations

Time management

MS Office

Teamwork

Tools

Excel

Word

Outlook

Job description

Quad Services Pty Ltd is seeking a highly organised Contracts Admin to join our Artarmon team in Sydney. The role supports contract administration, maintains client records, and handles budget and variation processes.

You will set up client accounts, manage job details, and handle monthly reporting while ensuring data accuracy and compliance with WHS policies.

We offer comprehensive training, on-site parking, and a clear path for career growth within a nationally recognised organisation.