Junior Administration Assistant / Receptionist

Easec Occupational Health; City of Brisbane; On-site; AUD 38,000 - 46,000; Full time

Job summary

Easec Occupational Health in Kelvin Grove, Brisbane, is hiring a Junior Administration Assistant / Receptionist for an entry-level, full-time role. On-the-job training is provided, with the option to complete a Certificate III in Business Administration during the training.

You will be the first point of contact, provide general administration support, data entry, scheduling, and assist the Corporate Services team.

Qualifications

• Recent school leavers welcome and encouraged to apply.
• Proficient in MS Office Suite and comfortable learning new databases.
• Reliable, eager to learn and professional in appearance.

Responsibilities

• First point of contact for clients, visitors and staff at reception.
• Provide general administration support to Consultants and Leadership team.
• Data entry, filing, and document management; scanning and organisation of paperwork.

Skills

MS Office Suite

Customer service

Reception duties

Attention to detail

Education

Certificate III in Business Administration

Tools

Microsoft Excel

CRM systems

Job description

Junior Administration Assistant / Receptionist

We are currently expanding our administration team and have created a new role for an entry level/junior Administration Assistant/ Receptionist. On-the-job training will be provided as well as the ability to complete a Certificate III in Business Administration as part of the training for this role

This is a full-time, office-based, junior role located in Kelvin Grove

Recent school leavers are encouraged to apply. The successful applicant will be well presented, eager to learn and available to start as soon as possible

About Easec

Easec is a privately owned national provider of workplace injury recovery and workplace wellness services, proudly supporting individuals, employers and insurers since 2005. Our mission is to enable people to live better lives through meaningful engagement at work, at home and in the community.

What sets us apart is our flexible, client-centred approach, designed to support even the most complex situations with creativity and care. We are driven by the belief that every person deserves the opportunity to achieve independence and wellbeing, and our consultants bring the empathy, expertise and resilience needed to make that a reality.

With staff staying on average four times longer than the industry standard, our people are a testament to the supportive, loyal culture we’ve built. Backed by an award-winning leadership team and over 20 years of proven success, we continue to deliver outcomes with integrity, collaboration and a pursuit of excellence, always striving to create meaningful impact for the people and organisations we serve

About the Role

The role of Junior Administration Assistant / Receptionist sits within Easec’s Corporate Services team and provides vital administrative support to enable the effective operations of the business. You will ensure accuracy, confidentiality, and compliance in administrative activities

Your Tasks and responsibilities will include:

Being the first point of contact for clients, customers, and staff both in-person and other communication channels through reception and customer service duties. This includes answering and directing phone calls, welcoming clients, and actioning tasks in shared inboxes

Providing general administration support to our Consultants and the Leadership team including: sending documents to clients for electronic signing, uploading documents to customer portals, booking appointments, meeting rooms and travel

Ensuring the reception area is neat and presentable and shared spaces are clean, tidy, and stocked

Accurate data entry and database coordination

Scanning, filing, and organising paperwork

Escalating complex matters to the appropriate team member

Handling sensitive and confidential information

This is an entry level opportunity with the view of being a long-term administration role, with opportunity to progress in the future

Complete a nationally recognised Certificate III in Business (Administration) if you haven’t already

Full-time role, Monday to Friday – 38 hours per week

Entry-level opportunity to start a meaningful administration career in the healthcare industry

Gain hands‑on experience in a professional office environment

Opportunities to assist other Corporate Services team members with recruitment, marketing, and finance tasks

Why Join Us

At Easec, we know that our people are our strength. When you join our team, you can expect:

Career growth, Development and Reward – expand your experience and capabilities and be rewarded

Supportive Team Environment – Work alongside experienced and approachable team members who will support your learning, development and confidence as you build your career

National Stability with Local Impact – Be part of an award-winning health services provider with over 20 years of success

Build Your Future with Easec – Gain valuable experience across different areas of the business, with opportunities to develop your skills and progress into future roles

About You

To be successful in this role, you will have the following experience, skills, and personal qualities:

Proficient in the use of the Microsoft Office Suite - Word, Excel, PowerPoint & Outlook, and ability to learn other databases and systems

Passionate about learning and building practical business skills in a real workplace

Reliable and enthusiastic, with a positive attitude toward new challenges

Awesome communication and customer service skills, both verbal and written, with the ability to interact with a broad range of stakeholders

Able to manage your time well, even when things get busy

Strong attention to detail to ensure accurate data entry and reporting

Strong problem-solving skills and comfortable taking initiative

Easec is proud to be an Equal Opportunity Employer and to foster an inclusive workforce. We recognise that research in Australia has shown women, people with disability, LGBTQIA+ communities, First Nations peoples, and individuals from minority backgrounds are sometimes less likely to apply because they feel they may not be successful. At Easec, we believe in the strength that diversity and inclusion bring to our team. We warmly encourage people from all backgrounds and identities to apply and join us in making a positive impact.