Jnr Contract Administrator

CGC Recruitment; Adelaide; On-site; AUD 39,000 - 55,000; Part time

Job summary

CGC Recruitment is seeking a Junior Contracts Administrator to support a Civil Infrastructure project in Adelaide. This 1-month contract focuses on cost tracking, subcontract administration and invoicing in a busy project environment.

You will work with the Commercial/Project Management team and gain hands-on experience in COINS and AP processes, with immediate start available for the right candidate.

Qualifications

• Some experience in a contracts administration, accounts payable or project administration role.
• Civil construction or infrastructure experience is highly regarded.
• Available to start immediately or on short notice.

Responsibilities

• Assist with subcontract documentation and purchase orders administration.
• Process and reconcile invoices against POs and delivery dockets.
• Support cost tracking, accruals and month-end reporting.
• Maintain project cost records in COINS or similar systems.
• Track outstanding invoices and respond to payment queries.
• Assist with variations and payment schedule administration.
• Support procurement documentation and delivery dockets.
• Liaise with subcontractors on invoicing and account queries.
• Keep project files organized for audit readiness.

Skills

Contracts administration

Accounts payable

Project administration

Tools

COINS

Job description

Job Description

Junior Contracts Administrator - Civil Infrastructure

Our client is a mid-tier civil construction contractor delivering infrastructure projects across South Australia. They are seeking a Junior Contracts Administrator to join their project team on an initial 1-month contract, providing administrative and financial support across an active civil construction project. Immediate start available for the right candidate.

This is a great opportunity for someone early in their contracts administration career to gain hands‑on experience within a busy civil infrastructure environment, working closely with the Commercial and Project Management team.

About The Role

Based in the Adelaide CBD office, and reporting to the Contracts Manager/Commercial Manager, you will support the day-to-day administration of subcontracts, purchase orders, and invoicing, ensuring accurate cost tracking and timely processing across the project.

Key Responsibilities

• Assist with the preparation and administration of subcontract documentation and purchase orders
• Process and reconcile subcontractor and supplier invoices, ensuring accuracy against POs and delivery dockets
• Support month-end close processes, including cost tracking, accruals, and reporting
• Maintain accurate project cost records within relevant systems (e.g. COINS)
• Track and follow up outstanding invoices and payment queries
• Assist with variations, progress claims, and payment schedule administration
• Support procurement documentation, including GRNs and delivery dockets
• Liaise with subcontractors and suppliers on invoicing and account queries
• Maintain organised project files and documentation for audit readiness
• Provide general administrative support to the commercial and project team

About You

• Some experience in a contracts administration, accounts payable, or project administration role — civil construction or infrastructure experience highly regarded
• Strong attention to detail and accuracy when processing financial documentation
• Confident working with numbers and reconciling invoices/POs
• Strong organisational and communication skills
• Experience with COINS or similar project cost systems advantageous but not essential
• Available to start immediately or on short notice
• Eagerness to learn and grow within a commercial/contracts function

What's on Offer

• Attractive hourly/daily rate, contract basis
• Immediate start, based in Adelaide CBD
• Genuine career development within a growing commercial team
• Exposure to South Australian civil infrastructure projects
• Supportive environment for someone building their contracts administration career

CGC is an equal opportunity employer and encourages applications from all eligible candidates