Contracts Administrator

Rec-Partners; Canberra; On-site; AUD 130,000 - 140,000; Full time

Benefits offered by this job

Flexible working model

Long-term project stability

Clear pathways for career progression

Job summary

A leading construction firm based in Canberra is seeking a Contract Administrator to oversee procurement and subcontract management across complex projects. This role requires a minimum of 3 years' experience in contract administration within the construction or infrastructure sectors. The successful candidate will manage tender evaluations, support contract negotiations, and maintain commercial performance throughout the project lifecycle. The position offers a competitive salary of AUD130,000 – 140,000 plus superannuation, and a flexible working model.

Qualifications

• Minimum 3+ years' experience in contract administration roles.
• Strong understanding of subcontract management and commercial processes.
• Demonstrated ability to meet demanding deadlines.

Responsibilities

• Administer subcontractor and supplier appointments.
• Maintain variation, delay, and claims registers.
• Support formal claim preparations.
• Work closely with site teams on commercial activities.

Skills

Contract administration

Analytical skills

Negotiation skills

Autonomous work

Document management

Education

Tertiary qualification in construction management

Engineering degree

Quantity surveying degree

Tools

SharePoint

Job description

About the Company

This global construction and infrastructure leader is delivering some of Australia's most complex and critical water, energy, and transport projects. With a strong national presence and major project wins across ANZ, they are continuing to grow their footprint through landmark joint ventures and long‑term partnerships.

The company is backed by one of the largest global construction conglomerate and operates with a collaborative delivery model underpinned by world‑class engineering and safety standards.

The Role

Based in Canberra and reporting to the Commercial Manager, you will take ownership of subcontract and procurement administration across the full project lifecycle — from tender evaluations and package letting through to subcontract administration, variations, claims management and cost reporting during construction. You will work closely with operations, procurement and JV stakeholders to ensure financial commitments align with approved budgets, contractual positions are protected, and supply chain performance delivers optimal commercial outcomes.

Key Responsibilities & Deliverables

Tender Stage:

• Facilitate tender evaluations and prepare evaluation reports for low-risk contracts
• Review subcontractor and supplier pricing, prepare comparison sheets and recommendations
• Support drafting of subcontracts, purchase orders and consultancy agreements
• Negotiate competitive pricing and commercial terms
• Prepare schedules of quantities, cost breakdowns and procurement timeframes
• Contribute to green costing, lifecycle costing and carbon considerations in procurement decisions

Construction Stage:

• Administer subcontractor and supplier appointments
• Maintain variation, delay and claims registers and support formal claim preparation
• Monitor progress against budget and report on commercial performancePrepare contractual correspondence and notices to protect the company's position
• Coordinate procurement logistics and maintain up‑to‑date supplier registers
• Work closely with site teams to manage day‑to‑day commercial activities

What We Are Looking For

• Min. 3+ years' experience in contract administration, commercial or procurement roles within construction/infrastructure
• Relevant tertiary qualification in construction management, engineering, quantity surveying or similar
• Strong understanding of subcontract management and commercial processes
• Demonstrated ability to work autonomously and meet demanding deadlines
• Highly organised with strong analytical and negotiation skills
• Comfortable engaging with clients, JV partners and internal stakeholders
• Proficient in document management systems such as SharePoint
• Resilient, detail‑oriented and confident operating in a fast‑paced project environment

What's on Offer

• AUD130,000 – 140,000 + Super, depending on experience
• Flexible working model with a balanced mix of office, site and WFH
• Long‑term project stability on a nationally significant public infrastructure program
• Clear pathways to progress into Senior CA or Commercial roles
• Exposure to complex contract structures within a disciplined JV environment
• A collaborative, high‑performance culture where accountability and autonomy are valued