Transport Administrator

Linfox; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Parental leave 12 weeks

Return to work bonus

Career development programs

Health & well-being benefits

Job summary

Linfox Intermodal in Laverton North, VIC is seeking a detail-oriented Transport Administrator to support financial and operational processes that keep our transport operation running smoothly. The role covers payments, payroll, invoicing and closeout across drivers, hauliers and subcontractors.

You will monitor movements, maintain records, and liaise with Operations teams to resolve issues while providing admin support for reporting, audits and system updates.

Qualifications

• Experience in financial administration, payroll, accounts, invoicing or reconciliation within Transport/Logistics preferred.
• Strong numerical and data interpretation skills with high accuracy.
• Organised with ability to manage multiple priorities in a fast-paced environment.
• Proficiency with SAP or similar platforms and MS Office suite.

Responsibilities

• Process driver, haulier and subcontractor payments, payroll, invoicing and reconciliations.
• Complete daily financial closeout activities and maintain transport records.
• Monitor transport movements, forecasts and financial performance metrics.
• Manage POD documentation, operational trackers and data accuracy across systems.
• Liaise with Operations teams, drivers and hauliers to resolve issues; provide admin support.

Skills

Financial administration

Payroll & invoicing

Data interpretation

Microsoft Office

SAP

Communication

Tools

SAP

Microsoft Office

Job description

Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in retail, healthcare, government and defence. Shape the future of logistics with industry leading innovations in safety, sustainability and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

What does the job look like?

At Linfox Intermodal, we're part of one of Australia's largest road and rail freight networks, connecting customers and communities across the country. We're looking for a detail-oriented Transport Administrator to join our VIC Road team, supporting the financial and operational processes that keep our transport operation running smoothly.You'll play a critical role in managing transport administration, financial processing and reporting activities across the business.

This is a full-time permanent position located in Laverton North, VIC working Monday - Friday commencing at 6am. Key Areas:

• Process driver, haulier and subcontractor payments, ensuring accurate payroll, invoicing and reconciliations
• Complete daily financial closeout activities and maintain accurate transport and operational records
• Monitor and report on transport movements, forecasts and financial performance metrics
• Manage Proof of Delivery (POD) documentation, operational trackers and data accuracy across systems
• Liaise closely with Operations teams, drivers and hauliers to resolve payment, rate and service issues
• Provide administrative support across transport operations, including reporting, audits and system updates

Are you the one?

This is a great opportunity for a highly organised administrator with strong financial acumen and exceptional attention to detail. While transport or logistics experience is advantageous, we're open to candidates from broader financial administration, accounts, payroll or high-volume administrative backgrounds.You can demonstrate:

• Prior experience in financial administration, payroll, accounts, invoicing or reconciliation-focused roles within the Transport/Logistics industry would be highly regarded
• Strong numerical skills with the ability to interpret data, identify discrepancies and maintain a high level of accuracy
• Highly organised with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Confident using systems and technology, with intermediate Microsoft Office skills and experience working with SAP or similar platforms
• Strong communication and stakeholder management skills, with the ability to work closely with operational teams, drivers and external service providers
• A proactive and team-oriented approach, with a willingness to take ownership and contribute to continuous improvement

What's in it for me?

• 12 weeks paid parental leave and return to work bonus for eligible employees
• Career development opportunities and mentoring programs
• Access to a range of benefits across dining and adventure, travel and health and well-being
• The chance to work in a high-performing team where your contributions truly make an impact

At Linfox, we focus on providing an inclusive and diverse workplace where our people can perform at their best. We welcome and encourage applications from people of all backgrounds, identities and perspectives; with people of diverse genders, ages, religions, abilities, sexual orientations and cultures (including Aboriginal and Torres Strait Islander peoples) encouraged to apply.

We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

Further information

You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

To find out more about opportunities at Linfox, visit www.linfox.com/careers