Invoice Reconciliation & Supply Coordination Specialist

Metrotrain; Melbourne; On-site; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Free Myki travel across Victoria

Job summary

Metro Trains Melbourne is seeking a motivated Supply Coordinator to join our Infrastructure team on a permanent full-time basis. Based at the E‑Gate office in Docklands, the role supports operational delivery by coordinating resources, suppliers, and financial processes.

You will manage end-to-end invoicing reconciliation, maintain supplier reports, and collaborate with internal stakeholders to ensure timely delivery of services and accurate data for reporting.

Qualifications

• Strong administrative and organisational skills with exceptional attention to detail.
• Advanced Microsoft Excel knowledge and capability.
• Proven experience coordinating high volume of Invoices and maintaining accurate end‑to‑end data tracking.
• Ability to manage competing priorities in a fast‑paced environment.
• Strong communication and stakeholder management skills.
• Experience with financial administration, high volume invoice reconciliation, and reporting.
• A proactive approach to problem‑solving and continuous improvement.

Responsibilities

• Process labour, safe‑working, and plant requests accurately and efficiently in line with MTM processes and procedures, ensuring requests are progressed within tight timeframes.
• Coordinate with suppliers and internal stakeholders to ensure timely delivery of resources and services.
• Track requests end‑to‑end, from initial submission through booking, completion, and invoicing reconciliation.
• Prepare, update, and maintain multiple supplier reports and spreadsheets, contributing accurate data and information to support management reporting.
• Working autonomously to ensure timely resolution while escalating issues where required.
• Work collaboratively across teams and provide guidance to managers on operational enquiries and process.

Skills

Administrative skills

Attention to detail

Stakeholder management

Communication

Problem solving

Continuous improvement

Financial administration

Tools

Microsoft Excel

Job description

Metro Trains Melbourne is seeking a motivated Supply Coordinator to join our Infrastructure team on a permanent full-time basis. Based at the E‑Gate office in Docklands, the role supports operational delivery by coordinating resources, suppliers, and financial processes.

You will manage end-to-end invoicing reconciliation, maintain supplier reports, and collaborate with internal stakeholders to ensure timely delivery of services and accurate data for reporting.