Purchasing Coordinator

Y-Axis; Melbourne; Remote; AUD 55,000 - 75,000; Full time

Job summary

Gema Group, a family-owned Australian hospitality and catering business, is seeking a Purchasing Coordinator to manage purchase orders, stock levels and supplier relationships across Accor and CommBank Stadiums in Victoria. The role sits between Accor venues and stadium operations, ensuring timely procurement and stock accuracy for high-volume events.

You will report to the Procurement & Inventory Manager and handle end-to-end purchasing processes, inventory control, stock verification, and IMS

Qualifications

• Experience in purchasing, inventory or warehouse coordination, ideally in hospitality, catering or another high-volume environment
• Confident using inventory or purchasing systems and Excel
• Hands-on experience with receiving, stocktakes and stock reconciliation
• Strong attention to detail and a knack for solving problems before they become bigger ones
• A clear, friendly communicator who builds good working relationships with suppliers and internal teams
• Calm under pressure and able to juggle priorities when event schedules ramp up
• A commitment to safety, quality and environmental standards

Responsibilities

• Purchase Orders and Receiving: Preparing and processing purchase orders; Receiving and inspecting goods on delivery to ensure they match purchase orders and invoices; Maintaining accurate records of receipts and ensuring proper documentation
• Inventory Management: Managing stock levels and ensuring timely issuing of supplies from stock; Using computerised systems to enter and maintain inventory records; Overseeing the arrangement of goods in the stock location system for easy storage and retrieval
• Stock Protection and Storage: Ensuring stock is stored in an orderly and protected manner in the warehouse; Implementing and maintaining procedures for offloading, packing and unpacking merchandise; Conducting regular stock checks and stocktakes
• Supervision and Coordination: Supervising the offloading process and arrangement of merchandise; Coordinating with designated staff for periodic stock confirmation and reconciliation; Managing inventory valuation, adjustments, and disposal of surplus or obsolete stock
• Reporting and Documentation: Preparing reports on inventory adjustments due to damage, spoilage, etc.; Coordinating purchasing, inventory and warehousing functions to ensure efficiency and accuracy; Ensuring timely and accurate reconciliation of physical stock with system records; Identifying sources of supply and obtaining quotes from suppliers; Maintaining strong relationships with suppliers to ensure timely and cost-effective procurement
• Commitment to the IMS: Upholding and adhering to the standards outlined in our Integrated Management System (IMS); Ensuring compliance with IMS guidelines for efficient and sustainable operations; Following all company Quality, Safety and Environment policies and procedures

Job description

Melbourne, Victoria, Australia - Full Time

Start Date

Immediate

Expiry Date

10 Jan, 27

0.0

Posted On

13 Oct, 26

Experience

1 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Transportation & Logistics

Purchasing Coordinator | Accor and CommBank Stadiums

About us...

Gema Group is a family-owned Australian hospitality and catering business that has been feeding crowds since 1984. Across 19 venues in Victoria, New South Wales and Queensland, our teams deliver food and beverage at stadiums, aviation lounges as well as some of the country's biggest events, including the Australian Open, the Formula One Grand Prix and Supercars Championship.

The role...

Behind every busy game day and packed event is a supply chain that has to get it right. As our Purchasing Coordinator, you'll keep that pipeline moving, from raising the purchase order to getting stock on the shelf and out to our teams. This role is based and works between Accor and CommBank Stadiums.

Reporting to the Procurement & Inventory Manager, you'll look after:

Purchase Orders and Receiving

• Preparing and processing purchase orders
• Receiving and inspecting goods on delivery to ensure they match purchase orders and invoices
• Maintaining accurate records of receipts and ensuring proper documentation

Inventory Management

• Managing stock levels and ensuring timely issuing of supplies from stock
• Using computerised systems to enter and maintain inventory records
• Overseeing the arrangement of goods in the stock location system for easy storage and retrieval

Stock Protection and Storage

• Ensuring stock is stored in an orderly and protected manner in the warehouse
• Implementing and maintaining procedures for offloading, packing and unpacking merchandise
• Conducting regular stock checks and stocktakes

Supervision and Coordination

• Supervising the offloading process and arrangement of merchandise
• Coordinating with designated staff for periodic stock confirmation and reconciliation
• Managing inventory valuation, adjustments, and disposal of surplus or obsolete stock

Reporting and Documentation

• Preparing reports on inventory adjustments due to damage, spoilage, etc.
• Coordinating purchasing, inventory and warehousing functions to ensure efficiency and accuracy
• Ensuring timely and accurate reconciliation of physical stock with system records
• Identifying sources of supply and obtaining quotes from suppliers
• Maintaining strong relationships with suppliers to ensure timely and cost-effective procurement

Commitment to the IMS

• Upholding and adhering to the standards outlined in our Integrated Management System (IMS)
• Ensuring compliance with IMS guidelines for efficient and sustainable operations
• Following all company Quality, Safety and Environment policies and procedures

About you...

• Experience in purchasing, inventory or warehouse coordination, ideally in hospitality, catering or another high-volume environment
• Confident using inventory or purchasing systems and Excel
• Hands-on experience with receiving, stocktakes and stock reconciliation
• Strong attention to detail and a knack for solving problems before they become bigger ones
• A clear, friendly communicator who builds good working relationships with suppliers and internal teams
• Calm under pressure and able to juggle priorities when event schedules ramp up
• A commitment to safety, quality and environmental standards

You’ll be part of a family-owned business where your work directly shapes the experience of thousands of guests, with the chance to see behind the scenes at some of Australia's most iconic events.