Invoice Reconciliation & Resource Coordination Specialist

Metro Trains Melbourne; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

Metro Trains Melbourne is seeking a motivated and detail-oriented Request Processing & Invoice Reconciliation Officer/Administrator to join our Infrastructure team on a permanent full-time basis. Based at our Docklands office, you will coordinate resources, suppliers, and financial processes to support operational delivery.

You will focus on invoice reconciliation, track requests end-to-end, and provide accurate reporting to management.

Qualifications

• Strong administrative and organisational skills with exceptional attention to detail.
• Advanced Microsoft Excel knowledge.
• Experience coordinating high volume invoices and data tracking.
• Ability to manage competing priorities in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Experience with financial administration and reporting.
• Proactive problem-solving and continuous improvement mindset.

Responsibilities

• Process labour, safe-working, and plant requests accurately and efficiently in line with MTM processes and procedures, ensuring requests are progressed within tight timeframes.
• Coordinate with suppliers and internal stakeholders to ensure timely delivery of resources and services.
• Track requests end-to-end, from initial submission through booking, completion, and invoicing reconciliation.
• Prepare, update, and maintain multiple supplier reports and spreadsheets, contributing accurate data and information to support management reporting.
• Work autonomously to ensure timely resolution while escalating issues where required.
• Work collaboratively across teams and provide guidance to managers on operational enquiries and process.

Skills

Administrative skills

Advanced Excel

Attention to detail

Stakeholder management

Communication

Problem-solving

Tools

Microsoft Excel

Job description

Metro Trains Melbourne is seeking a motivated and detail-oriented Request Processing & Invoice Reconciliation Officer/Administrator to join our Infrastructure team on a permanent full-time basis. Based at our Docklands office, you will coordinate resources, suppliers, and financial processes to support operational delivery.

You will focus on invoice reconciliation, track requests end-to-end, and provide accurate reporting to management.