Infrastructure Project Coordinator & Admin Specialist

Port of Melbourne

City of Melbourne

On-site

AUD 70,000 - 90,000

Full time

3 days ago

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Job summary

Port of Melbourne is seeking a proactive Project Support Officer to join the Port Capacity Enhancement Program (PCEP) Infrastructure Delivery Team. You will provide administrative, reporting, document control and project coordination support across multiple major infrastructure projects.

You will work closely with project managers, consultants and internal stakeholders to ensure documentation, governance and financial processes are managed accurately and efficiently, supporting timely delivery

Qualifications

Experience in project administration, coordination or document control within construction or infrastructure environments.
Strong organisational and time management skills to handle competing priorities and tight deadlines.
Excellent communication and stakeholder engagement across multidisciplinary teams.

Responsibilities

Provide administration and coordination support across major infrastructure projects, ensuring project records and documentation are maintained in systems.
Assist with reporting, contract administration, payment processing, accruals and governance activities.
Coordinate meetings, prepare agendas/minutes, monitor deliverables and help ensure milestones are achieved.
Identify opportunities to improve project administration processes and controls.