Project Support Officer

Port of Melbourne; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Port of Melbourne is seeking a proactive Project Support Officer to join the Port Capacity Enhancement Program (PCEP) Infrastructure Delivery Team. You will provide administrative, reporting, document control and project coordination support across multiple major infrastructure projects.

You will work closely with project managers, consultants and internal stakeholders to ensure documentation, governance and financial processes are managed accurately and efficiently, supporting timely delivery

Qualifications

• Experience in project administration, coordination or document control within construction or infrastructure environments.
• Strong organisational and time management skills to handle competing priorities and tight deadlines.
• Excellent communication and stakeholder engagement across multidisciplinary teams.

Responsibilities

• Provide administration and coordination support across major infrastructure projects, ensuring project records and documentation are maintained in systems.
• Assist with reporting, contract administration, payment processing, accruals and governance activities.
• Coordinate meetings, prepare agendas/minutes, monitor deliverables and help ensure milestones are achieved.
• Identify opportunities to improve project administration processes and controls.

Skills

Project administration

Document control

Stakeholder engagement

Microsoft Office

Tools

Document control systems

Project management frameworks

Quality systems

Job description

Join Port of Melbourne, Australia's largest container and automotive port, and play a key role in shaping the future of Victoria's most important trade gateway.

As the manager of one of Australia's most significant infrastructure assets, Port of Melbourne is delivering the Port Capacity Enhancement Program (PCEP), a multibillion-dollar investment that will support Victoria's growing economy for decades to come. This landmark program will deliver major port infrastructure that enhances capacity, strengthens trade and secures the port's long-term future.

This is an exciting opportunity to join a high-performing project team and contribute to one of Victoria's largest infrastructure programs.

ABOUT THE ROLE

Reporting to a Senior Project Manager, the Project Support Officer provides administrative, reporting, document control and project coordination support to the PCEP Infrastructure Delivery Team.

Working across multiple projects, you will play a critical role in ensuring project information, reporting, contracts, financial administration and governance processes are managed accurately and efficiently. You will work closely with project managers, consultants, contractors and internal stakeholders to support the successful delivery of major infrastructure projects.

This role is ideal for a highly organised professional who thrives in a fast-paced project environment and enjoys bringing structure, coordination and attention to detail to complex programs of work.

WHAT YOU'LL DO

• Provide administration and coordination support across major infrastructure projects, ensuring project records, reports, drawings and documentation are accurately maintained within project management and document control systems.
• Support project managers with reporting, contract administration, payment processing, accruals, governance activities, project tracking and the preparation of board papers, presentations and executive reports.
• Coordinate meetings, prepare agendas and minutes, monitor project deliverables and help ensure key reporting and project milestones are achieved.
• Identify opportunities to improve project administration processes, systems and controls, contributing to the efficient operation of the broader project delivery team.

ABOUT YOU

• Experience in project administration, project coordination, document control or a similar support role within construction, infrastructure, engineering or project-based environments.
• Strong organisational and time management skills, with the ability to manage competing priorities and deliver high-quality work within tight deadlines.
• Excellent communication and stakeholder engagement skills, with the ability to work effectively across multidisciplinary teams and external service providers.
• A proactive and detail-oriented approach, with a passion for continuous improvement and delivering high-quality outcomes.

WHAT YOU'LL BRING:

• Experience supporting projects through reporting, document management, contract administration, financial administration and governance processes.
• Strong proficiency in Microsoft Office, particularly Word and Excel, with the ability to prepare professional reports, presentations and project documentation.
• Experience working with document control systems, quality systems or project management frameworks will be highly regarded.
• A collaborative working style, strong attention to detail and commitment to supporting successful project delivery.

If you think you have what it takes, but don't necessarily meet every single requirement, please still get in touch.

Project Support Officer

Project Support Officer

The Port Development division is seeking a Project Support Officer to join the Port Capacity Enhancement Program (PCEP) Infrastructure Delivery Team. Reporting to a Senior Project Manager, this role will provide administrative, reporting, document control and project coordination support across multiple major infrastructure projects.

You will work closely with project managers, consultants, contractors and internal stakeholders to ensure project documentation, reporting, contracts, financial administration and governance processes are managed accurately and efficiently. Key responsibilities will include maintaining project records and documentation, supporting contract and payment administration, coordinating meetings and minutes, monitoring deliverables and reporting milestones, and assisting with board papers, presentations and executive reports.

To be successful in this role, you will have experience in project administration, project coordination, document control or a similar support role, ideally within a construction, infrastructure, engineering or project-based environment. You will bring strong organisational and time management skills, excellent attention to detail, and the ability to manage competing priorities within tight deadlines. Proficiency in Microsoft Word and Excel is important, while experience with document control systems, quality systems or project management frameworks will be highly regarded.

This is an exciting opportunity for a proactive and collaborative professional who enjoys bringing structure and coordination to complex programs of work and supporting the successful delivery of major infrastructure projects.

Copyright 2024 Port of Melbourne Operations Pty Ltd. All rights reserved.