Infrastructure Project Support Administrator

WSP; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

WSP is seeking a proactive Business Support Administrator to join the Melbourne team, primarily based at Moorabbin Project Office (4 days/week). This secondment runs for 2–4 years and supports the Southern Program Alliance, project managers, engineers, and consultants across a dynamic infrastructure program.

Reporting to the Project Manager, you will manage document control, tenders, meetings, and financial admin.

Qualifications

• 2+ years in administrative, team support, or office coordination roles.
• Experience in engineering, construction, professional services, or infrastructure environments is valued.
• Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook.
• Experience with Microsoft 365 tools (Teams, SharePoint, OneDrive).
• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication.
• Proactive, solutions-focused approach and willingness to support wherever needed.
• Attention to detail and commitment to confidentiality and continuous improvement.

Responsibilities

• Provide day-to-day administrative support to project managers and engineers.
• Prepare, format, and maintain professional project documentation.
• Proofread and review documents for accuracy and consistency.
• Assist with tender submissions and coordinating CVs, certifications, and supporting docs.
• Coordinate team meetings, record minutes, and track actions.
• Support financial administration including timesheets, expense claims, and invoices.
• Assist with onboarding activities (office access, inductions, workstation setup).
• Coordinate travel, medicals, training, and project-specific requirements.
• Data entry and maintenance of project records, including soil/rock logs.
• Contribute to a collaborative, safe, quality-focused client service culture.

Skills

MS Office

Word

Excel

PowerPoint

Outlook

Microsoft 365 tools

Teams

SharePoint

OneDrive

Organisational skills

Written & verbal communication

Proactive problem solving

Tools

Project documentation tools

Invoice coding & purchasing systems

Job description

WSP is seeking a proactive Business Support Administrator to join the Melbourne team, primarily based at Moorabbin Project Office (4 days/week). This secondment runs for 2–4 years and supports the Southern Program Alliance, project managers, engineers, and consultants across a dynamic infrastructure program.

Reporting to the Project Manager, you will manage document control, tenders, meetings, and financial admin.