Infrastructure Project Admin - Melbourne (2+ yrs Secondment)

WSP in Australia; City of Melbourne; On-site; AUD 60,000 - 72,000; Full time

Benefits offered by this job

None

Job summary

WSP in Australia is seeking a Business Support Administrator to join the Melbourne team, supporting the Southern Program Alliance. Based at Moorabbin Project Office four days a week, this secondment runs 2-4 years, reporting to the Project Manager and providing high-quality administrative support to project teams.

You'll coordinate documents, meetings, and financial admin, while assisting onboarding, travel, and project data management.

Qualifications

• 2+ years in administrative, team support or office coordination roles.
• Experience in engineering, construction or infrastructure environments is advantageous.
• Proficient in MS Office and MS 365 apps.

Responsibilities

• Provide day-to-day administrative support to project managers and engineers.
• Prepare, format, maintain professional project documentation.
• Proofread and review documents for accuracy and compliance.
• Assist with tender submissions and coordinating CVs, certifications, and supporting documentation.
• Coordinate team meetings, record minutes, and track actions.
• Support financial administration: timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding.
• Assist onboarding activities such as office access, inductions, and workstation setup.
• Coordinate travel, medical assessments, training, and project-specific requirements.
• Data entry and maintain project records, including soil and rock log information.
• Contribute to a positive team culture focused on collaboration, safety, quality, and client service.

Job description

WSP in Australia is seeking a Business Support Administrator to join the Melbourne team, supporting the Southern Program Alliance. Based at Moorabbin Project Office four days a week, this secondment runs 2-4 years, reporting to the Project Manager and providing high-quality administrative support to project teams.

You'll coordinate documents, meetings, and financial admin, while assisting onboarding, travel, and project data management.