Business Support Administrator

WSP; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

WSP Brisbane is seeking a proactive Business Support Administrator to help project teams run smoothly in a fast-paced environment. You will provide day-to-day administrative support to project managers and engineers, manage documentation, and assist with tender submissions.

You’ll coordinate meetings, record minutes, support onboarding and travel, maintain project records, and contribute to a collaborative, safety‑focused culture that delivers exceptional client service.

Qualifications

• 2+ years in administrative, team support, or office coordination role.
• Experience in engineering, construction, professional services, or infrastructure environments preferred.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Experience with Microsoft 365 tools (Teams, SharePoint, OneDrive).
• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proactive, solutions-focused approach and willingness to support wherever needed.
• High attention to detail and commitment to quality and confidentiality.

Responsibilities

• Provide day-to-day administrative support to project managers and engineers.
• Prepare, format, and maintain professional project documentation.
• Proofread and review documents for accuracy, consistency, and compliance.
• Assist with tender submissions, coordinating CVs, certifications, and supporting documentation.
• Coordinate team meetings, record minutes, and track actions.
• Support financial administration (timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding).
• Assist with onboarding activities (office access, inductions, workstation setup).
• Coordinate travel, medical assessments, training, and project-specific requirements.
• Data entry and maintenance of project records (soil/rock log information).
• Contribute to a positive team culture focused on collaboration, safety, quality, and client service.

Skills

Organisation

Communication

Team support

Prioritisation

Tools

Word

Excel

PowerPoint

Outlook

Teams

SharePoint

OneDrive

Job description

What if you could work in a place full of opportunity, where every day brings new ways to grow?

With us, you can.

We're looking for a Business Support Administrator to join our Brisbane team.

What You'll Do

No two days will be the same in this varied and fast-paced role. Your responsibilities will include:

• Providing day-to-day administrative support to project managers and engineers.
• Preparing, formatting, and maintaining professional project documentation.
• Proofreading and reviewing documents to ensure accuracy, consistency, and compliance.
• Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation.
• Coordinating team meetings, recording minutes, and tracking actions.
• Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding.
• Assisting with onboarding activities such as office access, inductions, and workstation setup.
• Coordinating travel, medical assessments, training, and project-specific requirements.
• Performing data entry and maintaining project records, including soil and rock log information.
• Contributing to a positive team culture focused on collaboration, safety, quality, and exceptional client service.

About You

You're a proactive and organised administrator who enjoys supporting busy teams and building strong working relationships. You thrive in a collaborative environment, can juggle competing priorities, and take pride in delivering high-quality work.

You'll bring:

• Previous experience in an administrative, team support, or office coordination role (2+ years preferred).
• Experience within engineering, construction, professional services, or infrastructure environments will be highly regarded.
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook.
• Experience using Microsoft 365 tools such as Teams, SharePoint, and OneDrive.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• A proactive, solutions-focused approach and willingness to support wherever needed.
• High attention to detail and a commitment to quality, confidentiality, and continuous improvement.

Why Choose WSP?

At WSP, we're committed to creating a workplace where our people can thrive. You'll be joining a supportive and inclusive team where your contribution is valued, your development is encouraged, and your career can grow alongside some of Australia's most exciting projects.

• Join a team that values collaboration, respect, and diverse perspectives, where you'll be encouraged to bring your authentic self to work.
• Access ongoing learning, mentoring, and career pathways, along with opportunities to connect across WSP's national and global network.
• As part of one of the world's leading professional services consultancies, you'll benefit from the security and opportunities that come with a strong project pipeline and global presence.
• Enjoy flexibility where possible while remaining connected to a collaborative project environment.

At WSP, you'll find more than just a job. You'll find a place to build a rewarding career, work with great people, and make a genuine impact.

Ready to take the next step?

If you're looking for a role where you can contribute, grow, and be part of a high-performing project team, we'd love to hear from you.