Information, Records & Web Management Officer

Australian Department of Defence; Wodonga; On-site; AUD 90,000 - 110,000; Full time

Job summary

Australian Department of Defence – Bandiana VIC seeks an Information, Records & Web Management Officer to drive modernisation of data and records management lifecycle. You will educate staff on records hygiene, promote policy adoption, and support policy/procedure improvements across ALTC.

The role involves auditing access, digital conversions, disposal of physical files, data transfers, and website content management, with training and end-user education across ALTC ICT teams.

Qualifications

• Experience in Information and Records Management with an interest in technology.
• Knowledge or experience of Enterprise Records Management System (Objective) or similar information or records management systems.
• Knowledge or experience with storing, archiving & disposal of physical and digital records.
• Knowledge or experience with SharePoint / Drupal and/or website content management.
• Assist with general day-to-day operations of the ICT team.
• Ability to promote a positive workplace culture and APS/Defence values.
• Obtain and maintain NV1 security clearance.

Responsibilities

• Modernise and improve data and records management lifecycle within ALTC.
• Educate, promote and manage good records management hygiene and policy/procedure improvements.
• Audit file access and manage permissions; perform digital conversions and dispose of physical files.

Skills

Information management

Records management

Policy adoption

Training & education

Change management

Tools

SharePoint

Drupal

Website content management

Job description

Information, Records & Web Management Officer

Australian Department of Defence – Bandiana VIC

This role is critical to the modernisation and continual improvement of all facets of data and records management lifecycle within a large and diverse organisation that is Headquarters Army Logistics Training Centre (HQ ALTC). This role is critical to the modernisation and continual improvement of all facets of data within the records management lifecycle. A critical aspect of the role is to educate, promote and manage good records management hygiene and continual improvement of policy and procedure across ALTC.

Other key duties involve file access auditing and permission management, digital conversion, disposal and destruction of physical files, fixing workflow errors, performing data transfers between systems, website content management, face-to-face training, end user education, advise on and champion policy adoption and improvement of Australian Army and Australian Defence Organisation Enterprise Records Management business processes, policies and procedures.

About our Team

An exciting and challenging opportunity exists for a motivated, adaptable and self-driven individual to join the Australian Defence Force’s Army Logistics Training Centre (ALTC) ICT team. This position plays a critical part in supporting a dynamic, fast-paced environment where no two days are the same, providing a unique blend of technical support, customer service and operational problem solving.

As a member of a cohesive headquarters ICT team, you will work alongside an integrated workforce of APS and ADF personnel who are committed to delivering reliable and responsive ICT services across ALTC. Based at Gaza Ridge Barracks (South), Bandiana, Victoria, the team provides face-to-face support and technical assistance across a wide range of digital and electronic systems, enabling staff and trainees to operate effectively. This is an excellent opportunity to contribute to Army’s tri-service logistics training establishment, directly supporting ALTC’s mission to deliver high-quality logistics training and capability outcomes for Defence.

Our Ideal Candidate

• Is a highly experienced and has a strong background in Information and Records Management with an interest in technology.
• Knowledge or experience of Enterprise Records Management System (Objective) or similar information or records management systems.
• Knowledge or experience of storing, archiving & disposal practices for physical and digital corporate records, archival legislation and disposal authorities.
• Knowledge or experience with SharePoint / Drupal and/or general website content management.
• Assist with general day-to-day operations of the ICT team.
• Thinks strategically, ability to harness information and opportunities, shows excellent judgement, intelligence and common sense.
• Achieves results, applies and builds professional expertise, and responds positively to change while accepting responsibility for managing work projects.
• Ability to promote a positive workplace culture, which focuses on teamwork, respect, excellence and acts in accordance with Australian Public Service and Defence values.
• Obtain and maintain a Negative Vetting One (NV1) security clearance.

Application Closing Date: Sunday 22 November 2026

For further information please review the job information pack, reference ARMY/05857/26 on https://defencecareers.nga.net.au/?jati=CEB988C5-75CF-9F36-1E45-ED65F48AFE20