Information, Records & Web Management Officer

Defence Australia; Wodonga; On-site; AUD 95,000 - 125,000; Full time

Job summary

Defence Australia is seeking a dedicated ICT professional to support the Army Logistics Training Centre (ALTC) in managing data and records throughout their lifecycle. The role focuses on modernising processes, educating staff on records hygiene, and driving policy improvement across ALTC.

You will work with the ICT team at Gaza Ridge Barracks, Bandiana (Victoria), handling file access audits, digital conversions, disposal of physical records, and website content management, while building

Qualifications

• Strong background in Information and Records Management.
• Experience with Enterprise Records Management systems.
• Knowledge of storing, archiving and disposing corporate records.
• Experience with SharePoint/Drupal or website content management.

Responsibilities

• Manage data and records lifecycle for ALTC.
• Educate and promote records management hygiene and policy improvement.
• Perform file access auditing and permission management.
• Oversee digital conversion and destruction of physical files.
• Coordinate data transfers between systems.
• Support website content management and end-user training.
• Advise on policy adoption and process improvement across Defence.
• Contribute to ICT team operations and knowledge sharing.

Skills

Information & Records Management

Policy & procedure improvement

Strategic thinking

Data transfers & management

Education

Bachelor's degree in Information Management or IT

Tools

SharePoint

Drupal

Objective ECM

Job description

This role is critical to the modernisation and continual improvement of all facets of data and records management lifecycle within a large and diverse organisation that is Headquarters Army Logistics Training Centre (HQ ALTC). This role is critical to the modernisation and continual improvement of all facets of data within the records management lifecycle. A critical aspect of the role is to educate, promote and manage good records management hygiene and continual improvement of policy and procedure across ALTC.

Other key duties involve file access auditing and permission management, digital conversion, disposal and destruction of physical files, fixing workflow errors, performing data transfers between systems, website content management, face-to-face training, end user education, advise on and champion policy adoption and improvement of Australian Army and Australian Defence Organisation Enterprise Records Management business processes, policies and procedures.

About our Team

An exciting and challenging opportunity exists for a motivated, adaptable and self-driven individual to join the Australian Defence Force’s Army Logistics Training Centre (ALTC) ICT team. This position plays a critical part in supporting a dynamic, fast-paced environment where no two days are the same, providing a unique blend of technical support, customer service and operational problem solving.

As a member of a cohesive headquarters ICT team, you will work alongside an integrated workforce of APS and ADF personnel who are committed to delivering reliable and responsive ICT services across ALTC. Based at Gaza Ridge Barracks (South), Bandiana, Victoria, the team provides face-to-face support and technical assistance across a wide range of digital and electronic systems, enabling staff and trainees to operate effectively. This is an excellent opportunity to contribute to Army’s tri-service logistics training establishment, directly supporting ALTC’s mission to deliver high-quality logistics training and capability outcomes for Defence.

Our Ideal Candidate

• Is a highly experienced and has a strong background in Information and Records Management with an interest in technology.
• Knowledge or experience of Enterprise Records Management System (Objective) or similar information or records management systems.
• Knowledge or experience of storing, archiving & disposal practices for physical and digital corporate records, archival legislation and disposal authorities.
• Knowledge or experience with SharePoint / Drupal and/or general website content management.
• Assist with general day-to-day operations of the ICT team.
• Thinks strategically, ability to harness information and opportunities, shows excellent judgement, intelligence and common sense.
• Achieves results, applies and builds professional expertise, and responds positively to change while accepting responsibility for managing work projects.
• Ability to promote a positive workplace culture, which focuses on teamwork, respect, excellence and acts in accordance with Australian Public Service and Defence values.
• Obtain and maintain a Negative Vetting One (NV1) security clearance.

Application Closing Date: Sunday 22 November 2026