Information and Records Management Officer

Department of Defence; Sydney; On-site; AUD 65,000 - 80,000; Full time

Job summary

The Department of Defence is recruiting an APS 5 Information and Records Management Officer to join the Directorate of Information and Data Governance - Air Force (DIDG-AF). Located in Canberra, ACT, the role supports management of Air Force information assets, records, and related systems, delivering specialist advice across governance, compliance and assurance.

The successful candidate will work under limited direction, engaging with stakeholders across Air Force and Defence, contributing to

Qualifications

• Demonstrated information and records management experience with policy knowledge.
• Stakeholder engagement and clear written/oral communication skills.
• Ability to analyse issues, apply policy and deliver practical solutions.
• Live near Defence Base or accessible location for Defence Secret Environment access.

Responsibilities

• Support the management of Air Force information assets, records, associated systems and records management services.
• Provide specialist advice across records management, information governance, compliance, audit and assurance activities, information remediation, training and customer service.
• Collaborate with stakeholders across Air Force and Defence, contribute to planning activities and assist in longer-term information management initiatives.

Skills

Information management

Stakeholder engagement

Policy analysis

Defence proximity access

Job description

Information and Records Management Officer

An opportunity exists for an APS 5 Information and Records Management Officer to join the Information and Records Management team within the Directorate of Information and Data Governance - Air Force (DIDG-AF). DIDG-AF, located in Canberra, ACT, delivers information and data governance through policy, education, communications and planning, enabling Air Force to value, protect and leverage information as a strategic asset.

The APS 5 Information and Records Management Officer will support the management of Air Force information assets, records, associated systems and records management services.

The role includes providing specialist advice and support across records management, information governance, compliance, audit and assurance activities, information remediation, training and customer service functions.

Working under limited direction, you will collaborate with stakeholders across Air Force and Defence, contribute to section planning activities, support short-term operational priorities and assist in the delivery of longer-term information management initiatives.

Top 4 requirements:

• Strong Information and Records Management experience and policy knowledge.
• Strong stakeholder engagement and communication skills.
• Ability to analyse issues, apply policy and deliver practical solutions.
• Live in close proximity to Defence Base or location to regularly access the Defence Secret Environment (DSE) for work requirements.

About our Team

The Directorate of Information and Data Governance - Air Force (DIDG-AF) supports Air Force through the delivery of information and data governance, policy, education, communications and planning activities that enable effective management of information as a strategic asset. DIDG-AF maintains and develops Air Force information management functions, governance frameworks and policies to support decision‑making, compliance and operational effectiveness.

The Information and Records Management team provides strategic and operational records management services across Air Force. The team develops information management policy and processes, coordinates records management activities across Air Force, supports compliance and assurance programs, conducts records management assessments, provides guidance on information governance and records management, and delivers specialist advice and training to stakeholders. Through these activities, the team helps ensure information is secure, accessible, compliant and trusted throughout its lifecycle.

Our Ideal Candidate

The successful candidate will bring demonstrated experience in Information and Records Management and be highly proficient in the use and administration of Objective as a Workgroup Coordinator. They will be intrinsically motivated to achieve high-quality outcomes and contribute to Air Force's information governance and recordkeeping objectives.

You will possess strong interpersonal, communication and stakeholder engagement skills, with the ability to build productive working relationships across a diverse range of stakeholders. You will demonstrate sound judgement, excellent attention to detail and the ability to influence outcomes through collaboration and professional advice.

Our ideal candidate will be positive, organised and resilient, with the ability to manage competing priorities in a fast‑paced environment. They will have a strong work ethic, communicate with confidence and influence, and support complex records management activities while maintaining information integrity. Most importantly, they will foster a positive team culture and contribute to the continuous improvement of Information and Records Management services.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

The key duties of the position include:

The Role

An opportunity exists for an APS 5 Information and Records Management Officer to join the Information and Records Management team within the Directorate of Information and Data Governance - Air Force (DIDG-AF). DIDG-AF, located in Canberra, ACT, delivers information and data governance through policy, education, communications and planning, enabling Air Force to value, protect and leverage information as a strategic asset.

The APS 5 Information and Records Management Officer will support the management of Air Force information assets, records, associated systems and records management services.

The role includes providing specialist advice and support across records management, information governance, compliance, audit and assurance activities, information remediation, training and customer service functions.

Working under limited direction, you will collaborate with stakeholders across Air Force and Defence, contribute to section planning activities, support short-term operational priorities and assist in the delivery of longer‑term information management initiatives.

Top 4 requirements:

• Strong Information and Records Management experience and policy knowledge.
• Strong stakeholder engagement and communication skills.
• Ability to analyse issues, apply policy and deliver practical solutions.
• Live in close proximity to Defence Base or location to regularly access the Defence Secret Environment (DSE) for work requirements.

About our Team

The Directorate of Information and Data Governance - Air Force (DIDG-AF) supports Air Force through the delivery of information and data governance, policy, education, communications and planning activities that enable effective management of information as a strategic asset. DIDG-AF maintains and develops Air Force information management functions, governance frameworks and policies to support decision‑making, compliance and operational effectiveness.

The Information and Records Management team provides strategic and operational records management services across Air Force. The team develops information management policy and processes, coordinates records management activities across Air Force, supports compliance and assurance programs, conducts records management assessments, provides guidance on information governance and records management, and delivers specialist advice and training to stakeholders. Through these activities, the team helps ensure information is secure, accessible, compliant and trusted throughout its lifecycle.

Our Ideal Candidate

The successful candidate will bring demonstrated experience in Information and Records Management and be highly proficient in the use and administration of Objective as a Workgroup Coordinator. They will be intrinsically motivated to achieve high‑quality outcomes and contribute to Air Force's information governance and recordkeeping objectives.

You will possess strong interpersonal, communication and stakeholder engagement skills, with the ability to build productive working relationships across a diverse range of stakeholders. You will demonstrate sound judgement, excellent attention to detail and the ability to influence outcomes through collaboration and professional advice.

Our ideal candidate will be positive, organised and resilient, with the ability to manage competing priorities in a fast‑paced environment. They will have a strong work ethic, communicate with confidence and influence, and support complex records management activities while maintaining information integrity. Most importantly, they will foster a positive team culture and contribute to the continuous improvement of Information and Records Management services.

Eligibility

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work‑life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers