Information Management Officer - Digitisation Officer

Careers at Council; Sydney; On-site; AUD 83,000 - 92,000; Full time

Benefits offered by this job

Fortnightly RDO

Subsidised gym membership

Generous leave provisions

Learning and development opportunities

Reward and Recognition Program

Job summary

Woollahra Council is seeking an experienced Information Management Officer – Digitisation Officer to join our Information and Digital Transformation team. You will manage records, drive digitisation, and ensure compliance with the State Records Act.

You will oversee electronic document management systems, support information accessibility, and deliver high‑quality records management services. The role reports to the Information Management Coordinator and offers a stable, full‑time position with

Qualifications

• Experience in formal records and information management.
• Strong written and verbal communication skills.
• Practical experience with an electronic document management system to meet legislative obligations.
• Ability to follow established work practices.
• Interpersonal and communication skills for inclusive practice.
• Proven ability to work independently and as part of a team.
• Knowledge of NSW State Records Act and records management requirements.
• Knowledge of archival and disposal procedures and disposal authorities.
• Knowledge of digitisation of council records.
• Experience in archiving and disposal of records.
• Understanding of local government functions and roles.
• Qualifications in information management or related discipline or demonstrated experience.

Responsibilities

• Ensure effective operation of information management systems and best-practice recordkeeping.
• Drive use of electronic document management systems across the organisation.
• Provide high-quality records management services and stakeholder support.
• Support information accessibility and streamline business processes.
• Preserve corporate records for future use and ensure compliance with legislation.

Skills

Communication skills

Written communication

Verbal communication

Stakeholder engagement

Independent worker

Collaborative team player

Records management

Digitisation

Electronic document management systems

Education

Information management or related discipline

Tools

Electronic document management system

Job description

Information Management Officer - Digitisation Officer

• $83,283.20 - $92,049.36 p.a. + 12% super
• Permanent Full-time Position
• 35 hours per week with a fortnightly RDO - work/life balance

About us

Woollahra is an area steeped in natural beauty and heritage appealing to residents, businesses and visitors who enjoy its many parks, waterfront locations and historic buildings. Our people come from a diverse range of backgrounds and professions creating a dynamic workforce of over 400 staff members.

About the role

An exciting opportunity has come up in our Information and Digital Transformation team. Reporting to the Information Management Coordinator, this position has a multi skilled focus within the Information Management team. The position ensures effective records and information services and timely information are provided to the organisation within the agreed performance measures and in accordance with the State Records Act 1998.

The role ensures the effective operation of information management systems, promotes best-practice recordkeeping, and drives the use of electronic document management systems across the organisation. Through the delivery of high-quality records management services and stakeholder support, the position enhances information accessibility, supports compliance, streamlines business processes, and preserves valuable corporate records for future use.

About you

You are an experienced Records and Information Management professional with strong knowledge of records compliance, digitisation, and electronic document management systems. You have excellent communication and stakeholder engagement skills, a proactive and customer-focused approach, and the ability to work both independently and collaboratively to deliver efficient and compliant information management outcomes.

• Previous experience in formal records and information management.
• Well-developed written and verbal communication skills.
• Practical experience in the use and administration of an electronic document management system, to meet legislative obligations for records and information management.
• Ability to follow established work practices.
• Effective interpersonal and communication skills which foster inclusive and consultative practice.
• Proven ability to work independently, in addition to having a proactive and constructive approach to working as an effective member of a team.
• Knowledge of the NSW State Records Act and legislative requirements that govern records and information management.
• Knowledge of archival and disposal procedures including disposal authorities.
• Knowledge of digitisation of council records.
• Experience in digitisation of council records.
• Experience in archiving and disposal of records.
• Understanding of local government functions and roles.
• Qualifications in information management or related discipline and/or demonstrated experience in an information management or similar role.

What’s in it for you?

We promote equal access to opportunities within the organisation and we pride ourselves on creating a safe and engaging working environment.

We are dedicated to looking after our staff, because if we look after our people, we will be better placed to look after our community.

Eligible staff will be entitled to some of the following benefits:

• Fortnightly RDO - we value your work/life balance
• Subsidised gym membership through Fitness Passport with access to 810+ fitness facilities
• Generous personal leave provisions (E.g. Long Service Leave after 5 years’ of continuous service, Parental Leave, My Leave, Study Leave)
• High quality learning and development opportunities
• Reward and Recognition Program

CLOSING DATE: 11:59PM on Monday, 9 November 2026

Woollahra Council is an equal opportunity employer dedicated to providing a working environment that embraces and values diversity and inclusion.

We are committed to reconciliation and strongly encourage all applicants, including, but not limited to, Aboriginal & Torres Strait Islander people, people with disabilities, people from culturally and linguistically diverse backgrounds, young people, mature aged workers, LGBTIQ and other minority groups to apply.

If you have any support or access requirements, we encourage you to advise us at time of application.