Information Management Archives Officer

City of Boroondara; City of Boroondara; On-site; AUD 79,000 - 85,000; Full time

Job summary

The Information Management and Archives Officer at City of Boroondara coordinates the Council’s archives and records lifecycle, supporting the effective management of both physical and electronic records. This role ensures compliance with PROV standards and provides confidential, timely information management services to internal stakeholders.

Based in Camberwell, this full-time fixed-term position is a Parental Leave Replacement until 12 November 2027, offering a meaningful opportunity to

Qualifications

• Relevant qualification in records management or related discipline.
• Experience in records/archives or information management is desirable.

Responsibilities

• Coordinate and manage archival services, including appraisal, classification, storage, retrieval and disposal of physical and electronic records.
• Ensure records are managed in accordance with legislative, statutory, organisational and operational requirements.
• Maintain accurate records management tools, registers and catalogues to support compliance and searchability.
• Respond to requests for archived records, including retrieval, distribution and return.
• Provide timely information management advice and support to internal stakeholders.

Education

Records management qualification

Job description

• Great opportunity to be part of an exciting transformation program
• Camberwell location, full time limited tenure position (Parental Leave Replacement) until 12 November 2027
• $78,621 - $84. 734 salary per annum (Plus super and RDO)

Great opportunity to make a meaningful contribution to information management at the City of Boroondara.

A little bit about the role

The Information Management and Archives Officer coordinates and manages Council’s archives, supporting the effective lifecycle management of physical and electronic records. This role is critical to ensuring that Council records are managed, stored and disposed of in accordance with statutory, organisational and operational requirements.

The Information Management Archives Officer contributes to high-quality records and information management services through the classification, capture and distribution of incoming information; secure mail room and file delivery services; and support for Information Management projects, audits and continuous improvement initiatives. The role is expected to Maintaining confidentiality and provide responsive support to internal stakeholders is a key expectation for this position.

Key responsibilities include:

• Coordinate and manage Council’s archival services, including the appraisal, classification, storage, retrieval and disposal of physical and electronic records.
• Ensure records are managed in accordance with legislative, statutory, organisational and operational requirements, including PROV standards.
• Maintain accurate and secure records management tools, registers and catalogues to support compliance and searchability.
• Respond to requests for archived records, including retrieval, distribution and return.
• The provision of timely information management advice, assistance and support to internal stakeholders.
• Identify and escalation complex, high-risk or non-routine records management matters.
• Liaise with external service providers, including archive storage providers.
• Support mail, courier and information processing services, including the capture, registration and distribution of incoming and outgoing information.
• Support information management projects, audits, digitisation, quality assurance and continuous improvement initiatives.
• Maintain confidentiality and contribute to accurate, efficient and customer-focused information management services.

A little bit about you

You will have a relevant qualification in records management or a related discipline, or significant demonstrated experience in records, archives or information management. You will understand the legislative and regulatory requirements for public records management, ideally within a local government environment.

You will have relevant experience in the use of electronic document and records management systems, with a strong understanding of classification structure and information organisation. You will bring strong attention to detail, sound judgement, problem-solving ability and the capacity to manage priorities, plan your own work to meet deadlines with minimal supervision. A current Victorian Driver Licence is required.

Want to know more

You can connect further and gain a better insight into this opportunity by reviewing the Position Description

Employment requirements

• Applicants must have the right to work in Australia
• Preferred applicants will be required to undergo a National Police Record Check

Working together

We are currently undertaking an exciting project that will see a transformation in the way we work and the way we serve our customers. Implementation of the Transforming Boroondara Program will provide a customer centric model of service delivery that includes technological innovation, process improvement and business system renewal - we value your input and look forward to our journey ahead.

#S-DNI

The City of Boroondara is committed to providing systems that are accessible to as many people as possible.

We understand that this portal may not meet the needs of people who rely on Assistive Technology or have other diverse requirements. If you have any difficulty using our recruitment system, please do not hesitate to contact People Culture and Development on (03) 9278 4*** or ***@boroondara.vic.gov.au to allow us to help in any way we can.

Council recognises the benefits of a diverse workforce for its employees and customers. To ensure equity of access to employment opportunities, Council encourages applications from underrepresented groups including people who are from an Aboriginal and Torres Strait Islander background, people from different ages, abilities, gender identities, sexual orientation and cultural backgrounds. If you require any additional support or adjustments regarding interview arrangements, please advise the contact listed above in advance. Council is a child safe organisation and as such, some positions may require the incumbent to hold a Working with Children Check.