Archivist

Hawkesbury City Council; Sydney; On-site; AUD 82,000 - 96,000; Full time

Benefits offered by this job

9 Day Fortnight

Fitness Passport Option

On-Site Parking

Flexible Work Arrangement

Job summary

Hawkesbury City Council is the largest local government area in metropolitan NSW, committed to innovation and best practice in records management. The Records role supports day‑to‑day physical and digital archival services, ensuring proper capture, storage, and disposal under State Records and related Acts.

You will hold an Associate Diploma in Business (Records & Information Systems) or equivalent, with five years’ experience, and be proficient in Dataworks/ECM/TRIM.

Qualifications

• Associate Diploma in Business (Records & Information Systems) or demonstrated equivalent experience.
• Sound understanding of records preservation, including archival quality materials and transfers.
• Minimum five years’ experience in Records Management with electronic records systems.
• Knowledge of Dataworks, ECM, TRIM or similar.
• Knowledge of relevant State Records, Access to Information, Privacy laws.
• Understanding of recordkeeping standards, retention & disposal, and archives management.
• OH&S and Equal Employment Opportunity principles.

Responsibilities

• Support management of Council’s records by providing day-to-day physical and digital archival services.
• Ensure records are captured, stored and disposed of per State Records Act 1998, Museums of History Act 2022 and Council policies.
• Assist with transfers and disposal in line with retention authorities.
• Maintain and improve electronic records management processes and documentation.

Skills

Records management

Dataworks/ECM/TRIM

Time management

Analytical skills

Policy development

OH&S & EEO

Background checks

Education

Associate Diploma in Business (Records & Information Systems)

Bachelor qualification in Records Management

Tools

Dataworks

ECM

TRIM

Job description

Be passionate. Be progressive. Hawkesbury City Council.

• Salary Range $82K - $96K per annum
• 9 Day Fortnight
• Fitness Passport Option + On-Site Parking

Hawkesbury City Council is the largest local government area in metropolitan NSW covering 2,800 square kilometres, incorporating both urban and rural communities. We are committed to working together to deliver outcomes for the community through innovation and best practice.

Hawkesbury City Council strives to be an inclusive workplace for all people. We welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, the LGBTIQ+ community, veterans and people with disabilities.

The Role

Reporting to the Records Coordinator, the purpose of this position is to support the management of Council’s records by providing day to day physical and digital archival services. The position ensures that records are captured, stored and disposed of in accordance with the State Records Act 1998, Museums of History Act 2022, established Council policies, and relevant General Retention and Disposal Authorities.

About You

You will have an Associate Diploma in Business (Records & Information Systems) or demonstrated equivalent experience. You will have strong organisational skills and the ability to prioritise using planning and time management. You will have a demonstrated ability to use initiative, create and work independently, and analytical skills.

• Associate Diploma in Business (Records & Information Systems) or demonstrated equivalent experience
• Sound understanding of records preservation, including the use of archival quality materials and preparing transfers for Museums of History NSW
• Minimum five years’ experience in Records Management; specifically with an electronic records and document management system
• Sound understanding of computer systems and applications (i.e. Dataworks, ECM, TRIM or similar)
• Knowledge of and experience with legislation relating State Records; Access to Information; Privacy and Personal Information
• Understanding of best practice and developing standards in recordkeeping, records retention & disposal, and archives management.
• Understanding of Occupational Health and Safety and Equal Employment Opportunity Principles.
• Experience in developing and implementing policies and standards in respect of record functions.
• Experience and knowledge of the State Records Act 1998, Museum of History Act 2022, and the Evidence Act 1995 as it relates to electronic records
• The right to live and work in Australia
• Class C Drivers Licence
• WHS General Construction Work in NSW
• Working With Children Check (WWCC)
• Successful applicants will be required to undergo background (police) checks and medical declaration

Desirable Criteria

• Bachelor qualification in Records Management or related course
• Experience with processing Subpoenas and access to information requests
• Knowledge of Local Government operations/functions, and the Local Government Act 1993

The Rewards

There are great benefits and opportunities to working with Hawkesbury Council, including:

• Great working environment
• 9 Day Fortnight
• Flexible Work Arrangement
• Long Service Leave after 5 years
• Training and Development Opportunities
• Employee Reward and Recognition program
• Fitness Passport Option
• Social Club - BBQs, Christmas parties, raffles and activities
• Employee Assistance Program for employees and their family

Applications close Monday, 9th November 2026

Applicants who do not address the selection criteria may not be considered for this position.

Please note that the canvassing of Councillors in relation to these matters will automatically disqualify the applicant from this process.