ICT Project Coordinator

That Agency; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

That Agency is seeking a proactive Project Coordinator to support a not-for-profit client in Sydney. The role focuses on keeping projects organised, coordinated and moving forward in a fast-paced environment, with the ability to manage competing priorities and work closely with project managers, stakeholders and delivery teams.

You will lead Jira-driven planning, maintain dashboards, and ensure actions, risks and milestones are captured and tracked.

Qualifications

• Senior PMO or project coordinator experience in tech.
• Advanced Jira and Confluence skills.
• Strong planning and organisational abilities.
• Proactive, fast learner and detail-oriented.

Responsibilities

• Maintain project plans, milestones and actions.
• Coordinate meetings, actions and stakeholder follow-ups.
• Maintain project information in Jira and Confluence.
• Create and maintain Jira dashboards, filters and reporting.
• Support project reporting and governance activities.
• Provide day-to-day coordination support to Project Managers.

Skills

Advanced Jira

Confluence skills

Planning

Coordination

Organisational skills

Communication

Tools

Jira

Confluence

Job description

• Convenient CBD location - close to public transport

Our client is a not-for-profit organisation, and we are looking for someone who can hit the ground running and provide hands-on project support, helping to keep projects organised, coordinated and moving forward. This person needs to be proactive, organised and comfortable working in a fast-paced environment, with the ability to manage competing priorities and work closely with project managers, stakeholders and delivery teams.

Strong Jira capability is particularly important. We’re looking for someone who uses Jira beyond basic ticket management, including managing and maintaining boards, tracking milestones and deliverables, monitoring progress, updating workflows, identifying blockers and ensuring tasks are followed up and completed on time.

The ideal candidate will have a practical, hands-on approach to project delivery, strong attention to detail and excellent communication skills. They should be comfortable taking ownership of administrative and coordination tasks, maintaining accurate project documentation, preparing status updates and helping the team stay on top of actions, risks and deadlines.

Ultimately, we need someone who can step in with minimal supervision, add value quickly, and provide reliable support to keep projects running smoothly day to day.

Key responsibilities

• Maintain project plans, milestones and actions.
• Coordinate meetings, actions and stakeholder follow-ups.
• Maintain project information in Jira and Confluence.
• Create and maintain Jira dashboards, filters and reporting.
• Support project reporting and governance activities.
• Provide day-to-day coordination support to Project Managers.

Experience

• Project Coordinator, PMO Coordinator or Junior PM experience in a technology environment.
• Advanced Jira and good Confluence skills.
• Strong planning, coordination and organisational skills.
• Proactive, practical and able to get up to speed quickly.