Hybrid Research Grants Coordinator (Part-Time)

Heart Foundation; Sydney; Hybrid; AUD 65,000 - 79,000; Part time

Benefits offered by this job

Salary packaging

Hybrid work arrangement

Inclusive workplace culture

Gifted leave during Christmas shutdown

Wellbeing programs

Opportunity to contribute to impactful

Job summary

Heart Foundation is seeking a proactive Research Program Support Officer to join our Research team and help deliver our national grants program. This role combines grants administration, stakeholder engagement, research evaluation and impact reporting to support outcomes from application to reporting.

You'll build relationships with researchers, reviewers and consumers, coordinate grant lifecycle processes and contribute to portfolio-wide reporting.

Qualifications

• Experience in grants administration, program coordination or research support.
• Tertiary qualifications in Public Health, Health Sciences, Research, Evaluation or Program Management.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Attention to detail and accurate record-keeping.
• Experience working with internal and external stakeholders and providing high-quality support.
• Strong written and verbal communication skills.
• Ability to work independently while contributing to a team.
• Positive, can-do attitude and ownership of tasks.
• High emotional intelligence and relationship-building skills.
• Proficiency with databases, online systems and the MS Office suite.

Responsibilities

• Support the administration of research funding programs across the full grant lifecycle, including applications, peer review, grant awards, payments and variations.
• Coordinate communications and provide support to applicants, reviewers and funded researchers.
• Follow up on invoices, acquittals and other grant administration requirements.
• Maintain grant records, documentation and processes within research management systems.
• Review and approve annual progress and impact reports from funded researchers.
• Support monitoring, evaluation and reporting across the research portfolio.
• Assist with preparation of reports, presentations and impact summaries for stakeholders.
• Coordinate recruitment, onboarding and engagement of consumer reviewers.
• Support strategic research initiatives, workshops, surveys and stakeholder engagement activities.
• Build and maintain relationships with internal and external stakeholders.
• Contribute to reporting across a portfolio of 200+ active grants.

Skills

Grants administration

Program coordination

Research support

Evaluation

Stakeholder engagement

Microsoft Office

Data management

Written and verbal communication

Education

Tertiary qualification in Public Health

Tertiary qualification in Health Sciences

Tertiary qualification in Research

Tertiary qualification in Evaluation

Tools

Database systems

MS Office

Grant management software

Job description

Heart Foundation is seeking a proactive Research Program Support Officer to join our Research team and help deliver our national grants program. This role combines grants administration, stakeholder engagement, research evaluation and impact reporting to support outcomes from application to reporting.

You'll build relationships with researchers, reviewers and consumers, coordinate grant lifecycle processes and contribute to portfolio-wide reporting.